Company Secretariat & Compliance Supervisor

Sahara Group nutures businesses in the energy sector. These companies operate essentially within the energy industry and its associated sub-sectors. The Group consists of individuals, who are determined to make a positive impact on the business environment.

We are recruiting to fill the below position:

Job Position: Company Secretariat & Compliance Supervisor
Job Location
: Nigeria
Job Grade: Supervisor
Line Manager: Company Secretariat Manager

Purpose Statement


  • The company secretariat/board office provides professional services to the Sahara Group and its affiliates, focusing on governance, company secretarial services, data integrity and protection.
  • The company secretariat also works with the companies and their regulatory compliance officers in ensuring regulatory and statutory compliance as well as a range of other corporate administrative and board support services.

Key Deliverables

  • Organize Board and Shareholder meetings and monitor follow up action taken after the meetings.
  • Monitor regulatory changes and ensure the dissemination of regulatory updates, rules or guidelines and periodic compliance changes to concerned offices / officers.
  • Ensure Statutory and Regulatory Filings are done as and when due, with zero tolerance to fines, penalties from regulators
  •  Monitor internally, enforcement of compliance with the regulatory requirements and governance best practices
  • Represent the company secretariat at Board and General Meetings
  • Maintain an effective  and  efficient  document  control and administration system for statutory records  and registers
  • Liaise with the company’s external solicitors on regulatory matters to maintain cost efficient means for the prompt and favourable conclusion of all matters
  • Continually adapt processes to new regulations and attend proactively to regulatory enquiries and inspections.
  • Liaise with regulators (CAC, SEC&NSE) to obtain approvals and attend to regulators during inspection.
  • Assist in the preparation of Annual Reports & review of policies
  • Take  on  a  flexible  approach  to  relevant  issues  and  act  promptly  to  ensure  situations  are  dealt  with appropriately and effectively
  • Ensure appropriate levels of confidentiality and discretion are maintained throughout the compliance monitoring processes.

Minimum Qualifications/ Experience

  • Law degree from a reputable  university, or other degree from  a  reputable university  and  certified  by  the Institute of Chartered Secretaries and Administrators as a Chartered Secretary
  • 5-7 years of cognate  work experience of which at least 2-3 years must be in company secretarial practice for a publicly quoted company

Knowledge/Skills:

  • Excellent organizational skills, including ability to prioritize, manage time effectively and multi -task.
  • Good oral and written communication skills
  • Working knowledge of Nigerian Company Law
  • Sound knowledge of company secretarial practice for publicly quoted companies
  • Relationship Management

Personality Traits:

  • Good team spirit
  • Good planning and organizational skills, including the ability to anticipate tasks, set priorities, meet deadlines, and function efficiently whilst working to strict deadlines and shifting priorities.
  • Must be dedicated, conscientious and reliable

Working Relationships

  • Board of Directors
  • CEO/MD
  • Legal Department
  • Risk & Compliance Department
  • Finance Department
  • External solicitors & regulatory agencies

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