Executive Assistant to the Board of Directors at Health Connect 24x7

Health Connect 24x7, the first Nigerian 24x7 Population Health Management provider combines next-generation telemedicine, telemonitoring and home health to provide immediate access to highly trained and experienced doctors and wellness experts via voice/ video calls, live chat as well as on-site doctor visits and clinics for healthy, acute and chronic condition management.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the Board of Directors

Job Location: Lagos

Job Summary

• The Executive Assistant to the Board of Directors will provide administrative support to the Board of Directors. Functions as the primary contact person for the Chair and Board of Directors.
• The Executive Assistant is expected to act as the Administrative Secretary to the Board, preparing all Board agendas and materials necessary for in-person Board meetings and Board calls; taking meeting minutes, distributing and publishing them as appropriate, while safeguarding the confidential nature of the discussions and information shared in the meetings; and filing any necessary information with the corresponding corporate entities.  

Duties and Responsibilities

• Create meeting(s) timelines, prepare and distribute meeting notification, correspondence, agenda and materials, as well as subsequent updates or changes
• Attend a minimum of 6 required in-person board meetings, Governance Committee Meetings, Chair-track meetings, annual staff meeting and monthly calls,
• Record, create, distribute and file minutes of all meetings that includes a minimum of 6 attendees.
• Maintain a database of board minutes, books and archive materials
• Establish an excellent working relationship with the Chairman and Members of the Board of Directors, Chief Executive Officer and staff members/leaders of the organization in verbal, written, and electronic correspondence
• Attend strategic operational meeting and give report to the Board of Directors.
• Oversee projects, appraise progress and engage with departmental heads to ensure continuous project lifecycle
• Maintain, as needed, both mailing & public relations lists of Board, staff & committees
• Create mailings, presentations, reports for Chair and other materials for the board members
• Mail, track, and follow up on the annual conflict of interest disclosure and create report for Board of Directors and Governance review
• Schedule appointments and maintain Chairman's travel calendar
• Receive, prepare, edit and track correspondence
• Make travel arrangements, and visa tracking for the Board Members

Concierge-level expectations for serving the EO Global Board:

• Global mindset: global awareness/sensitivity to culture; understanding different cultural norms and expectations; act as an "ambassador" for the Board of Directors

Job Requirements

• Bachelor's Degree or equivalent work experience
• 2 - 5 years of experience working with a Board of Directors and/or Top Management.
• Administrative & Secretarial support
• Great Microsoft Word, Microsoft Excel and Microsoft Power point skills
• Great communication skills
• Project management and supervision

Soft Skills:

• Excellent customer service skills that provide value
• Focused positive attitude
• Ability to multi-task and work in a multiracial environment
• Ability to deal with high-energy multifaceted board members
• Professional appearance and mannerisms

Technical Skills:

• Organizational skills, prioritization, time management and attention to detail
• Project and operational management
• Excellent multi-tasking and problem-solving skills
• Managing schedules and people with tact, diplomacy and poise

Method of Application
Interested and qualified candidates should send their CV to: hr@healthconnect247.com using the Job position as the subject of the email.