Personal Assistant & Office Administrator

The Quotientedge, we provide innovative and practical approaches for market evaluation, brand communication and penetration.

We are recruiting to fill the position below:

Job Title: Personal Assistant & Office Administrator

Location: Lagos

Job Details

• Our preferred candidate must be enlightened and hardworking with positive attitude to provide personalized secretarial and administrative support in a well-organized and timely manner.
• The successful candidate will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication while also helping the company’s day-to-day operations so employees can perform to their highest ability.

Job Description

• Act as a first point of contact: dealing with correspondence and phone calls
• Manage diaries, schedule meetings and appointments
• Maintain stock lists, source and manage office supplies
• Manage staff expense requests
• Interact with Directors and carries out their requests
• Create agendas and takes meeting notes
• May take care of website functions and social media profiles.
• Manage reception area and looks after visitors
• Screen access to Directors and distribute correspondence
• Make travel and accommodation arrangements
• Manage databases; device and maintain office filing systems
• Liaise with staff, suppliers and clients
• Produce reports, presentations and briefs
• Handle expenses and billing cycles

Requirements

• Ability to handle confidential information
• Ability to be proactive and work without supervision
• Strong attention to details
• Technical skills, including proficiency with Microsoft Office programs
• Strong record keeping skills
• Presentation skills, including welcoming guests to events; ability to multitask.
• Minimum of 3 years prior experience in similar position with measurable results
• A post graduate degree in Office Administration or similar relevant field
• Outstanding communication and interpersonal skills
• Excellent prioritization and organizational skills