Personal Assistant to the Executive Director Job at Matrix Homes and Properties Limited

Matrix Homes and Properties Limited is a real estate company based in Lagos, Nigeria. They specialize in property development, management, and maintenance, as well as architectural and structural designs.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the Executive Director

Job Location: Egbeda, Lagos
Employment Type: Full-time

Responsibilities
Administrative Support:

• Scheduling: Manage executive's calendar, schedule appointments, meetings, and travel arrangements.
• Email Management: Handle email correspondence, respond to messages, and filter out spam.
• Data Entry: Enter data into spreadsheets, databases, or other software systems.
• Record-Keeping: Maintain accurate and up-to-date records, files, and documents.

Communication and Correspondence:

• Phone Support: Answer phone calls, take messages, and respond to voicemails.
• Correspondence: Prepare and send letters, emails, or other correspondence on behalf of the executive.
• Meeting Preparation: Prepare meeting materials, agendas, and minutes.

Travel and Event Planning:

• Travel Arrangements: Book flights, hotels, and rental cars, and coordinate travel itineraries.
• Event Planning: Plan and coordinate events, such as conferences, meetings, or networking receptions.

Financial Management:

• Expense Reporting: Prepare and submit expense reports on behalf of the executive.
• Budgeting: Assist with budgeting and financial planning.

Special Projects:

• Research: Conduct research on various topics, such as industry trends, competitors, or new business opportunities.
• Data Analysis: Analyze data to provide insights and recommendations to the executive.
• Project Coordination: Assist with coordinating projects, including setting deadlines, assigning tasks, and monitoring progress.

Other Responsibilities

• Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
• Problem-Solving: Anticipate and resolve problems, such as scheduling conflicts or travel disruptions.
• Continuous Learning: Stay up-to-date with industry trends, best practices, and new technologies to provide exceptional support to the executive.
• Any other tasks as may be assigned by the Executive director.

Requirements

• Candidates should possess a Bachelor's Degree / HND qualification.
• Candidate can be either a single or married female.

Method of Application
Interested and qualified candidates should send their CV to: careers@matrixhomesproperties.com using the Job Position as the subject of the mail.