Administration and Human Resources Assistant Job at Life At Best Development Initiative (LABDI)

Life At Best Development Initiative (LABDI) is National Non-Governmental Organization (NGO) founded in 2016 and presently operational in the BAY states within the North-East and Northwest. We are dedicated to save lives, alleviate the suffering of children, women, and other vulnerable people; and to maintain human dignity during and in the after math of man–made crises and natural disasters; as well as to prevent and strengthen preparedness for the occurrence of such situation; and to promote the right of children, women, and vulnerable people in the society.

We are recruiting to fill the position below:

Job Position: Administration and Human Resources Assistant

Job Locations: Damaturu, Yobe and MMC, Borno
Employment Type: Full-time

Key Areas of Accountability
General Administration:

• Maintain and update employee records and HR databases
• Assist in recruitment efforts, including posting job openings and scheduling interviews
• Coordinate onboarding and orientation sessions for new hires
• Prepare HR documents such as employment contracts and new hire guides
• Assist with payroll processing and benefits administration
• Answer employee questions regarding HR policies, procedures, and benefits
• Support employee engagement and LABDI-wide events
• Take minutes of the weekly staff meeting as directed by Line Manager. Prepare meeting agendas, track actions and key dates.
• Provide support to the Team Leader including diary and inbox management, arranging meetings, dealing with enquiries as requested.
• Carry out the filing of relevant materials and documents.
• Ensure compliance with labor laws and LABDI policies
• Disseminate formal communications to staff as directed by Line Manager
• Ensure that meeting rooms for receiving guest and staff are kept clean and usage managed.
• Supervises Office Assistants and or cleaners to ensure office premises/guest houses and environs are clean and well maintained.
• Ensure required cleaning items and toiletries are always available.
• Ensure compliance with LABDI Quality Standards, Global policies and Guidelines.
• Ensure the staff movement board is well maintained and up to date.
• Perform other duties and responsibilities as assigned by Line Manager.

Travel Arrangement:

• Support in coordinating requests from programme team members/visiting staff for local flight and hotel booking.

Other responsibilities:

• The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, to assist HR & Admin and by providing cover when any of the colleagues are on leave or because of increased level of Field Office activities.
• Ensure timely retirement.

Human Resources:

• Support in maintaining personnel filing system in both soft and hard for HR/Admin department
• Assist the HR Officer with conducting recruitment for volunteers across thematic programmes.
• Follow-up with Head Office and Field HR focal persons on recruitment documents
• Responsible for maintaining all recruitment documentation in line with LABDI guideline
• Track probation and prepare confirmation letters as required.
• Ensure compliance with all relevant LABDI policies and procedures with respect to child safeguarding, code of conduct, Global anti-harassment policy, fraud policy, equal opportunities and other relevant policies.

Requirements
Administrative & General Skills:

• Level of Education – HND / B.Sc. in Social Sciences /relevant field of studies.
• Minimum of two-years of relevant work experience.
• Must have NYSC discharge certificate/exemption certificate.
• Excellent planning and organisational skills, with proven administrative skills.
• Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
• Ability to manage time and diary.
• Excellent interpersonal and communication skills; written and verbal communication; fluent in English.
• Understand the local language is a plus.
• Strong teamwork, with the ability to support colleagues and request support as and when required.
• Commitment to LABDI mission, vision and values.
• Computer literate and knowledge of Word, Excel and Outlook.

Note

• Qualified women are strongly encouraged to apply.
• LABDI has zero tolerance to sexual exploitation and abuse (SEA), any act of child abuse including sexual exploitation and sexual abuse constitute acts of serious misconduct and are therefore grounds for LABDI plenary measures, including summary dismissal.
• For more inquiries candidates can reach the recruiter on: hr@labinigeria.org.ng