Administrative Manager Job at Haven Hauling

Haven Hauling is a logistics and export business that is part of the Johnvents Group, committed to the safe and timely delivery of goods. Backed by a modern transport fleet and a highly experienced freight and export team, we ensure efficient and reliable movement of products to their destinations, both locally and internationally.

We are recruiting to fill the position below:

Job Position: Administrative Manager

Job Location: Owo, Ondo
Employment Type: Full-time

Job Summary

• We are seeking a detail-oriented and highly organised Administrative Manager to oversee the day-to-day administrative functions that support our logistics and fleet operations.
• This role is central to ensuring the smooth running of office systems, compliance processes, documentation, and interdepartmental coordination.

Key Responsibilities

• Oversee daily office operations, including facility management, cleanliness, supplies, safety, and overall organisation of the workplace.
• Supervise front desk operations, ensuring professional handling of calls, correspondence, and visitors.
• Manage the administrative team, including onboarding, training, work schedules, and performance monitoring.
• Maintain up-to-date and accurate administrative records, including fleet documentation, insurance, employee files, and compliance logs.
• Collaborate closely with fleet, HR, finance, and operations teams to ensure effective internal coordination and communication.
• Manage procurement of office equipment and supplies, ensuring cost efficiency through vendor negotiation and planning.
• Monitor administrative budgets and track office-related expenditures.
• Ensure effective filing systems, proper documentation, and secure data management for easy retrieval and audit readiness.
• Generate and submit administrative reports on office operations, compliance, and record-keeping.
• Ensure compliance with relevant health, safety, administrative, and transport regulations.
• Coordinate third-party services including cleaning, maintenance, and equipment repair.
• Organise internal meetings, travel logistics, staff events, and support conference planning in line with company policies.
• Introduce and manage office systems and tools to improve administrative efficiency and workflow.
• Enforce workplace safety and emergency procedures, including fire safety and evacuation protocols.
• Manage company insurance portfolios, including property, liability, and vehicle policies.
• Oversee vehicle-related administrative tasks such as insurance renewals, registrations, documentation, and fleet records.

Specification

• A Degree in Business Administration, Public Administration, or a related field.
• Minimum of 5 years of experience in an administrative role, preferably within logistics or transport services.
• Strong organisational and multitasking abilities, with excellent attention to detail.
• Proven team leadership experience and interpersonal skills.
• Familiarity with compliance and transport documentation requirements.
• Good written and verbal communication skills.

Method of Application
Interested and qualified candidates should send their CV to: applications@capitalsage.ng using the Job Position as the subject of the email.