Executive Assistant Job at Betsy Lifespring Investment Limited
Betsy Lifespring Investment Limited, an investment company, is recruiting to fill the position of:
Job Position: Executive Assistant
Job Location: Lagos
Employment Type: Full-time
Job Description and Responsibilties
The Employee is expected to carry out the following responsibilities, including but not limited to:
Calendar Management:
- Schedule and coordinate meetings, appointments, and events for executives.
- Prioritize and manage conflicting demands on the executive’s schedule.
- Ensure all meetings are well-organized, with necessary preparations completed in advance.
Travel Arrangements:
- Book flights, hotels, and transportation for business trips.
- Prepare detailed travel itineraries and coordinate any changes.
- Ensure smooth travel logistics for both domestic and international trips.
Communication Management:
- Manage and screen emails, phone calls, and messages for the executive team.
- Draft, review, and distribute business correspondence as needed.
- Serve as a primary liaison between the executive and internal/external stakeholders.
Document Organization
- Maintain, update, and organize company files, records, reports, and other essential documents.
- Ensure all documentation is easily accessible and well-structured.
- Assist in preparing reports, presentations, and other business materials.
Meeting Coordination:
- Prepare meeting agendas, take minutes, and distribute materials before and after meetings.
- Ensure follow-ups and action items from meetings are tracked and completed.
- Manage virtual and in-person meetings, ensuring smooth execution.
Expense Management:
- Track and manage executive expenses, reimbursements, and budget-related tasks.
- Ensure timely submission of financial reports and expense documentation.
- Assist in maintaining financial records and processing payments related to executive functions.
Liaison Role:
- Act as a bridge between executives and employees, clients, and business partners.
- Ensure clear and effective communication between different departments.
- Represent the executive professionally in interactions with key stakeholders.
Project Support:
- Assist in managing and executing special projects and initiatives.
- Conduct research and provide insights to aid decision-making.
- Coordinate with various teams to ensure smooth project execution and timely completion.
Method of Application
Interested and qualified candidates should send their Applications to: betsylifespring@gmail.com using the Job Position as the subject of the mail.
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