Executive Assistant Job at Kloverharris Limited

Kloverharris Limited is a Human resource/IT Consulting company that provides high quality services to businesses across Africa. We pride ourselves in how well we assist organizations overcome challenges that bother on optimal performance by proffering a wide array of solutions through the use of deep IT expertise, industry- wide expertise and highly proficient tools.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Lagos
Employment Type: Full-time

Job Description

  • We are seeking an organized, detail-oriented, and highly motivated Executive Assistant to provide comprehensive administrative support to our Chief Executive Officer (CEO).
  • As an integral part of our executive team, you will play a pivotal role in managing the CEO's calendar, handling confidential information, and ensuring the smooth operation of their daily activities.

Key Responsibilities

  • Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
  • Prioritize and manage incoming emails, calls, and correspondence.
  • Manage travel arrangements, including flights, accommodation, and ground transportation.
  • Coordinate events and speaking engagements for the CEO.
  • Implement and maintain administrative systems and procedures.
  • Screen incoming calls and determine their urgency and importance.
  • Draft and prepare correspondence, including emails, letters, and presentations.
  • Take accurate and comprehensive notes during meetings and prepare minutes.
  • Conduct research and gather information as requested by the CEO.
  • Manage databases and filing systems to ensure efficient recordkeeping.
  • Provide reminders to the CEO of important tasks, deadlines, and commitments.

Qualifications

  • Bachelor's Degree with a minimum of Second Class Upper.
  • Minimum of Four (4) years of experience as an Executive Assistant or in a related administrative role
  • Proven ability to prioritize, multitask, and manage multiple tasks simultaneously.
  • Ability to maintain confidentiality and discretion when handling sensitive information.
  • Experience working in a fast-paced, demanding environment.
  • Excellent interpersonal skills and the ability to build rapport with individuals at all levels.
  • Excellent verbal and written communication skills with the ability to adapt communication style to suit different audiences.
  • Strong organizational and time management skills with the ability to work independently and meet deadlines.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Strong attention to detail and a commitment to accuracy
  • Experience with travel management and event planning

Method of Application
Interested and qualified candidates should send their Resume to: recruitment@kloverharris.com using the Job Position as the subject of the email.