Executive Assistant to CEO Job at GKT Car Rentals

The Company GKT Car Rentals is a contemporary transport/logistics management solution provider with core competence in the provision of short term car rental and long term car leasing solutions. We have developed competence and generated a degree of pedigree in the provision of short/long term car hire services, driver management services and fleet management services.

We are recruiting to fill the position below:

Job Position: Executive Assistant to CEO
Job Location: Lagos
Employment Type: Full-time

Job Description

• A logistics firm is looking for a reliable and hardworking executive assistant to the MD/CEO to assist the company with admin/account and customer service related matters. 
• The EA would have broad responsibilities that relates to different areas of our business and must be versatile, hard working ability to multi-task and work under minimal or no supervision.
• We are looking for someone who is able to resume early and work very late and on weekends.

Executive Support:

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports.
• Organizing and reviewing reservations for the MD
• Coordinates meetings and strategic activities with The Management Team, and members of staff.
• Communicates on behalf of the CEO with Board members, donors, financiers, and other stakeholders.
• Conducts research on prospective corporate and financiers and assembles materials needed for the proposals.
• Supports CEO in his/her external commitments, including service on external boards, committees and other groups.

Admin / Reservation Support:

• Attend to emails on behalf of the company and the MD/CEO
• Supporting the MD/CEO’s office in ensuring customers receive prompt responses
• Join the HR team in recruitment support in attracting the best talents into the company
• Review confirmation and promotion matters of staff and advise management accordingly.
• Monitor developments with staffs and advise the CEO from time to time on motivation and retention strategies.
• Collate and complete staff KPIs quarterly.
• Induction training for junior staff members on company’s vision, mission and core values
• Handle request for transportation and provide logistic support to management staffs.
• Work with all the teams to ensure customer satisfaction always.
• Supervising day-to-day operations of staff members.
• Overseeing special projects and tracking progress towards company goals.
• Handle request for use of conference room and ensure proper conduct and maintenance of the conference room.

Management Liaison:

• Participates as an adjunct member of the management including assisting in scheduling, attending meetings. Represents the CEO in designated meetings as may be required.
• Overseeing and coordinating activities to ensure smooth operations of the company.
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

Secondary Responsibilities:

• Performs other duties as assigned.
• Provide supervision to the front desk operations.

Qualification and Requirements

• Minimum of HND OR Bachelor's degree
• 5 - 15 years of experience in a managerial or similar role.
• Excellent written, verbal, and interpersonal skills.
• Proficiency in MS Office.
• Superb attention to detail & Excellent time management skills.
• Financial recording and reporting skills.
• Strong leadershipand coordination skills.
• A positive attitude and willingness to learn.
• Willingness to work overtime if required.

Salary
N170,000 - N220,000 Monthly.

Method of Application
Interested and qualified candidates should send their CV and application to: gktbusiness@gmail.com using the Job Position as the subject of the mail.