Executive Assistant to the CEO Job at Smile 360 Dental Specialists

Smile 360 Dental Specialists is the leading dental clinic in Nigeria based on our customer’s satisfaction and awards won. Amongst many others, we are the “Winner of the Best Dental Service Provider of the year 2015, 2016, 2017, 2018, 2019 and 2021 consecutively, by the Nigerian Healthcare Excellence Award”.

We are also the first and only clinic with Orthodontics, Dento-facial Orthopaedics, and pediatric dentistry. Our other services include Oral & Maxillofacial Surgery, Implant Dentistry Endodontic, Family dentistry, and Periodontics. Our practice is extremely customer-friendly, ensuring that every visit is stress-free, memorable, fun, and worthwhile. We are passionate about oral health, giving superior customer interaction, and first-class standard services that you would expect in London or Dubai. With proficient and tested professionals committed to making every visit to our world-class luxurious facility seamless and enjoyable at every level.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the CEO

Job Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• We are seeking a professional and highly organized Executive Assistant to manage the work, travel and personal schedules of our Chief Executive to ensure their daily, weekly and monthly itineraries are well-ordered, and time efficiently utilized.
• The role holder will act as a channel of timely and accurate communication between the Office of the CEO and key executives of the Company, follow-up and/or drive selected projects & initiatives and provide high-level secretarial support to the CEO by prioritizing and promptly responding to emails and phone calls, preparing presentation slide decks & speeches, and related duties.

Primary Duties and Responsibilities

• Maintain & coordinate the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and related arrangements.
• Manage & coordinate the CEO’s domestic & international travel arrangements.
• Serve as a liaison between the CEO, Staff and the Leadership Team
• Draft, review and send communications on behalf of the CEO.
• Maintain various files, records and documents for the CEO.
• Attend meetings, take & distribute minutes to participants, present action plans for CEO’s approval.
• Organize and prepare the CEO for meetings, including attending to meeting logistics.
• Assist the CEO to develop presentations, speeches and other documents for internal and external audiences.
• Answer and respond to phone calls, communicate messages and information to the CEO.
• Prioritize emails and respond when necessary.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Support the CEO’s efficiency and effectiveness in all aspects of her daily work routine.

Requirements
Education:

• Minimum of a Bachelor’s Degree in any relevant discipline.

Experience:

• Minimum of 3 years in a similar role in a dynamic, fast-paced environment. Previous experience supporting a C-Level executive in the healthcare space would be a plus.

Personal Competencies/Attributes:

• Attractive & well-dressed.
• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Detail & Result Oriented
• Strong Time-management skills
• Highly Organized
• Discrete and diplomatic, with a strong ability to manage confidentiality.
• Very comfortable using various video conferencing tools and the typical tools of MS Office.

Method of Application
Interested and qualified candidates should send their updated Resume to: jobs@smile360ng.com using the Job Position as the subject of the email.