EXECUTIVE ASSISTANT TO THE COO

The Executive Assistant will perform the following and other duties as assigned:

• Perform all administrative duties to support the COO, enabling him to be highly effective in executing his roles.
• Manage the calendars of the COO. (schedule calls, plan meetings, etc.).
• Plan, coordinate, and ensure that the COO’s schedules are thoughtfully and effectively constructed with an eye to supporting expressed priorities.
• Work closely with the COO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
• Prepare the COO for meetings by providing preparatory information.  Research, prioritize, and manage responses to incoming correspondence and requests.
• Provide a bridge for smooth communication between the COO, and internal teams; demonstrating leadership to maintain credibility, trust, and support with staff.
• Frequently compose, proofread, and finalize complex correspondence, documents, meeting minutes, reports, and board meeting materials, using experience and judgment.
• Manage multifaceted program logistics and calendars for meetings and conferences, including arranging travel and catering and setting up and breaking down meeting rooms for the COO’s meetings.
• Make travel arrangements for COO.

send mail to:careers@graciasglobal.com