Facility / Administrative Officer Job at Max Drive

Max Drive - We are a team of passionate people and a leading technology-enabled company driven by a vision to solve the mobility challenges in Africa. We want to get people and goods to their destinations hitch-free. It is personal for us because we understand the frustration of epileptic transportation. We are making mobility safe, affordable, accessible, and sustainable through the deployment of high-performance technologies and operators.

We are recruiting to fill the position below:

Job Position: Facility / Administrative Officer

Job Location: Abuja, Nigeria
Department: People Operations & Admin
Job type: Full time

Description

  • Plan and coordinate installations and refurbishments e.g. heat, electricity, water, etc.
  • Coordinate maintenance of all appliances
  • Manage the upkeep of equipment and supplies to meet health, safety, government and environmental standards
  • Control activities like parking space allocation, waste disposal and building security
  • Allocate office space according to needs
  • Maintain the office and ensure that the office is clean at all times
  • Organization of company facilities and errands
  • Supervise cleaning activities
  • Procurement of office items especially admin and cleaning tools at best prices
  • Ensure the safety and security of facility before closing for the day
  • Ensure the office is opened early in the morning and all facilities are operating as expected
  • Inspect the buildings' structures to determine the need for repairs or renovation
  • Ensure that security men are at all times functioning at their duty posts
  • Supervise all facilities staff (custodians, cleaners, security, groundskeepers, technicians, etc.) and external contractors
  • Advising business on increasing energy efficiency and cost-effectiveness
  • Draft reports and making written recommendations
  • Planning and forecasting future needs or repairs
  • Agree and oversee contracts with providers of service(s)
  • Review utilities consumption and strive to minimize costs.
  • Keep financial and non-financial records
  • Create and manage a facility budget (including costs for repairs and procurement)
  • Ordering of office supplies
  • Handle insurance plans and service contracts
  • Procurement of office items especially admin and cleaning tools at best prices.

Requirements

  • A Degree in related fields, minimum of a HND
  • 4 years and above work experience
  • Proven experience working in a similar role and knowledge in administrative or operational role
  • Technical knowledge of building services
  • Problem Solving, Multi-tasking skills
  • Reasonable degree of Computer literacy
  • Detail oriented and organized
  • Demonstrated high computer literacy: particularly with programs in Microsoft Office
  • Ability to develop and maintain good working relationships
  • Ability to manage complex workload
  • Team work
  • An ability to prioritize, plan and organize work in a busy environment
  • Commercial awareness
  • Record/book keeping skills
  • Interpersonal and communication (verbal and written) skills.

Benefits

  • Competitive pay & benefits
  • Premium Health insurance cover
  • Consistent Learning and Development