Finance Assistant Job at Action Against Hunger

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Position: Finance Assistant

Job Location: Dutse,  Jigawa
Job type: Full-time (Entry Level)
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer

Tasks and Responsibilities
Objective 1 - Responsible for the base field payment:

• Visit the fields during various program/activities to make payments.
• Support the program’s cash transfer implementation.
• Make payments and verify the consistency of supporting documents summited in accordance with the AAH procedures, ensuring all invoices are accurate, consistent and signed.
• Check the nature of all documents presented for payments. (Photocopy, original, pro forma, translation, date, signature, stamp, and terms used, the accuracy of calculations etc.)
• Handover all unpaid voucher cash balances to Finance Officer.
• Ensure that physical cash handed for payment corresponds to the total amount on the PVs.

Objective 2 - Ensure compliance of the supply chain guidelines and payment mode:

• Respect AAH purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and Finance Manager if these procedures are not respected.
• Ensure that Logistics and PMs comply with the supply chain guidelines.
• Liaise with Log department for any discrepancy and missing procedures.
• Clear and release cash advances with logistics/programs.
• Maintain and handle properly all PVs/other financial documents

Objective 3 - File and archive finance-related documents:

• Check that all invoices/supporting documents and their amount corresponds to the cash voucher total value.
• Photocopy and file all the invoices/documents (base financial books) according to the monthly base book-keeping before sending to Capital office for archiving.
• Check that all the invoices are present and attached to the PVs.
• Follow up with programs/Log for supporting documents.
• Maintain bank, supplier contracts, PAYE,  vendor & all other finance relevant contracts in the finance department
• Verify and cross-check all base monthly financial documents are correctly allocated & completed as per ACF Archiving guidelines
• Assist Base Finance Officer in archiving financial files as per ACF archiving guidelines

Internal & External Relationship
Internal:

• Directly reporting to the Finance Officer.
• Technically supported by the Field Manager.
• Liaise with Finance Officer.
• Liaise with Capital finance team.
• Liaise with Log team/PMs

External:

• Beneficiaries (daily workers)
• Vendors
• Suppliers

Position Requirements
Qualifications:

• Minimum of a Bachelor's Degree/HND in Accounting, Management, Finance or related field;
• Minimum of 2 years’ experience in a finance and administration-related role.

Skills and Experience:
Essential:

• 2+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistics and team needs
• Champion of ACF Charter values of : Professionalism, Transparency, Neutrality, Access to Victims and  Non-Discrimination

Preferred:

• Previous INGO experience
• Experience with donor-funded programs
• Indigene of Jigawa State

Minimum Gross Basic Salary
NGN 156,995 per month

Note: Qualified women are strongly encouraged to apply.