Human Resources / Administrative Officer Job at Sahei Gender Development Initiative

Sahei Gender Development Initiative, was formally known and called Sanitation and hygiene education initiative (SGDI). The organization is a Nigerian non-governmental and not-for-profit making organization incorporated with the Corporate Affairs Commission (CAC) in November 2014. It is an organization that facilitates, advocates, and raises awareness for access to improved services among vulnerable individuals. The organization focuses in the areas of WASH, Protection/GBV, Empowerment/livelihood, Waste Management, Health/Nutrition, Climate Change and Peace Building. The organization has experienced staff that are equipped with knowledge, skills to response when the need arises. The organizations staff can work all over the liberated LGAs of Borno State. The organization was established to promote well-being of individuals and alleviate the suffering of conflict affected people and the vulnerable groups of people in Northeastern Nigeria. In pursuit of its mission, the Organization works with partners to execute programs aimed at improving the livelihood and living standards of vulnerable children, women and girls, men, widows, internally displaced persons, and persons living with disabilities.

We are recruiting to fill the position below:

Job Position: Human Resources / Administrative Officer
Job Location: Northeast, Maiduguri - Borno
Duration: 6 months (July-December) with possible extension

Job Responsibilities
Human Resources:

• Ensure all recruitment policies and procedures are adhered to and recommend improvements.
• Review and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled.
• Carry out short listing, coordinate and participate in interviews.
• Conduct reference checks. And manage bio- data forms
• Manage all new hire employment forms.
• Maintains an active and organized data bank of applicants for various positions.
• Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, opportunities for employee benefits etc.
• Assist to oversee the administration of the health benefits and pension program.
•  Collaborate with the Management Team on the management of the provider relationships.
• Conduct salary negotiations for new staff.
• Review all offers to selected candidates, ensuring equity within the different projects and Operations units.
• Communicate proposed salary changes to the CEO for approval.
• Process staff salaries, payments, volunteer stipends, and statutory remittances (PAYE, WHT, pension, NSITF).
• Review local payroll to ensure accuracy and timely submission of information.
• Ensure that all promotions are properly justified both technically and in terms of compensation.
• Support initiatives geared towards creation of a safe, healthy, and happy workplace such as open-door policy, trainings and safeguards that promote safety and security at workplace.
• Work with Supervisors/Managers to ensure that all new staff have set objectives for the probation period, manage due dates and decisions to confirm further employment.
• Manage the full cycle performance review cycle process and ensure that deadlines are met.
• Assist Supervisors/Mangers with managing performance issues.
• Management of staff exits, including conducting of exit interviews.

Operations:

• The HR/Administrative Officer is to ensure implementation of operational strategies including:
• Full compliance of administrative activities with SGDI regulations, policies and strategies.
• Support to the SGDI Head Office administrative business processes;
• Implementation of cost saving and reduction strategies in consultations with office management.

Office Coordination:

• The HR/Administrative Officer will ensure effective and efficient provision of project coordination activities which include:
• Coordination of logistics including booking of flight and hotel reservations, making arrangement for transportation, review of travel authorizations, documentation, and payments.
• Coordination and supervision of support staff (driver, office assistant);
• Presentation of thoroughly researched information for planning of financial resources for administrative services.

Asset Management:

• The HR/Administrative Officer will provide support to proper supply and assets management including:
• Coordination of assets management which includes coordination of physical verification of inventory items.
• Ensuring provision of reliable and quality office supplies.
• Proper inventory control; supervision of proper issuance of inventory items and supplies.

Office Management:

• Assist with meetings and discussions with partners as needed. 
• Ensure safety measures are maintained in the vehicle and office including First Aid and fire precautions.
• Attend monthly meetings and subcommittee meetings as required.

Qualification, Competencies and Knowledge

• Bachelor’s Degree in human resources management, Law, Social sciences.
• At least 3 years of experience in a HR generalist role.
• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
• Demonstrated success and familiarity experience in NGO is particularly relevant.
• Demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Integrity and friendly approachability.
• Able to maintain high level of confidentiality.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.
• Demonstrated experience required working with NHF funded programs.
• Must have demonstrated understanding of Nigerian labor laws, NGO Act and other relevant laws.
• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills in English.
• Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint and database management

Note

• Interested candidates should complete and attach their CV with Cover Letter following this format “Name_ Position you applied for”.
• Only applicants whose competencies meet the requirements of the position will be contacted.
• SGDI is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.
• Applications will be reviewed on a rolling basis.
• SGDI reserves the right to close the advertisement before the stated closing date if a suitable candidate is identified.
• SGDI has a PSEA Policy that the successful candidate will be expected to comply with and
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