Human Resources Assistant Job at Nuru Nigeria

Nuru Nigeria is a local NGO with affiliates in the US, Kenya and Ethiopia, and is starting up operations in Nigeria. The mission is to end extreme poverty in remote rural communities. Nuru’s first involvement in Nigeria was established in 2017 and began work in 2018 in Adamawa State, Nigeria with the creation of Nuru Nigeria. The long-term goal of Nuru Nigeria is the establishment of a locally led, self-sustainable, Nigerian NGO which will continue to work with local rural communities indefinitely.

We are recruiting to fill the position below:

Job Position: Human Resources Assistant

Job Location: Adamawa

Job Summary

• The HR Assistant will be responsible for providing administrative support to the Human Resources department.
• This role assists in various HR functions, including recruitment, onboarding, record-keeping, and employee relations.
• The HR Assistant is responsible for maintaining accurate employee information, facilitating communication between HR and employees, and ensuring compliance with organisation policies and procedures in line with government laws.
• S/he will manage the full complement of the HR services for all Nuru Nigeria Programmes.

Key Responsibilities

• Assist in ensuring staff compliance with human resources polices, based on Operations Handbook and HR Handbook.
• Assist with general employee processes such as hiring, recruiting, conducting background checks and assist in communicating with interview candidates and scheduling for tests and interviews.
• Assist in the drafting of Employee contracts, Letters, Memos and development of HR related templates.
• Support in championing employee relations and welfare Management schemes within the organization.
• Support the Human Resources & Admin Manager in staff development activities including promoting a learning catalogue, identifying training needs and researching training opportunities
• Contribute towards ensuring new employees receive an appropriate orientation and induction.
• Ensure proper tracking of leave by ensuring that leave trackers are updated on a regular basis.
• Monitor staff attendance and ensure that all staff time sheets are submitted and filed on time.
• Responsible for ensuring personnel files are accurate, complete, and up to date.
• Assist in effective performance management and administer the collation of performance management documentation.
• Ensure clearance and debriefing is carried out for exiting staffs.
• Continually learning the latest and best HR practices to improve workplace efficiency.  
• Perform any other duties as directed by the Human Resources and Administrative Manager.

Qualification and Experience

• Bachelor's Degree in Human Resources, Business Administration, or related field (preferred).
• At least 2 years of experience in a similar role- NGO/INGO Experience is preferred.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, etc.), Gdrive and HRIS.
•  Sound knowledge of office practices, procedures and administrative systems.
• Knowledge of the local language (Hausa) – will be an added advantage.
• Willingness and capability to comply with all relevant Nuru Nigeria policies and procedures.

Competencies and Skills:

• Familiar with general Human Resources Management tasks.
• Understanding of HR laws, regulations, and best practices.
• Strong organizational and meticulous skills to ensure accuracy on processes and manage tasks efficiently.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to prioritize tasks and handle multiple responsibilities simultaneously.
• Flexibility and adaptability to work in a dynamic environment and handle changing priorities.
• High level of integrity and ability to handle confidential information with discretion.
• Good communication (written and verbal) and interpersonal skills