Office Administrator Job at WIOCC Nigeria Limited

WIOCC is the leading player in the deployment of carrier-scale, future-proofed network infrastructure into Africa. We have the flexibility and scale to meet the ever-growing demand for reliable, high-speed capacity throughout Africa, driven by end consumers, enterprise users and the ecosystem that supports them. Our policy of continual investment in our network to create Africa’s first, truly hyperscale network infrastructure means ongoing investment for growth, ensuring our readiness to meet the future data volume demands of end users throughout Africa.

We are recruiting to fill the position below:

Job Position: Office Administrator

Job Location: Lagos

Job Objective

• As the Office Administrator, you will be responsible for ensuring the smooth running of our office operations.
• You will play a key role in maintaining a productive and organised workplace environment, providing administrative support to various departments, and assisting with day-to-day tasks.
• The ideal candidate is detail-oriented, proactive and possesses strong organisational and communication skills.

Key Duties & Responsibilities
Administrative Support:

• Manage incoming calls, emails, and correspondence, directing them to the appropriate staff members as needed
• Coordinate meetings, appointments and travel arrangements for employees as per the travel policy
• Prepare and distribute documents, reports and presentations as required
• Maintain office supplies inventory and place orders when necessary
• Assist in organising company events, conferences and meetings.

Office Operations:

• Oversee the general upkeep of the office space, including coordinating maintenance and repairs
• Manage office equipment and ensure proper functioning, troubleshooting issues as they arise
• Implement and maintain office policies and procedures to ensure efficiency and compliance
• Handle incoming and outgoing mail and packages, including sorting and distributing accordingly
• Keep track of office expenses and assist in budget management.

Human Resources Support:

• Assist in the recruitment process by scheduling interviews, collecting and organising resumes and coordinating candidate communication
• Maintain employee records, including updating contact information and managing timesheets
• Support new employee onboarding processes, including preparing necessary paperwork and orientations
• Assist the HR Manager with any HR related administrative tasks.

Cross-Functional Collaboration:

• Work closely with other departments to support their administrative needs and facilitate efficient communication
• Collaborate with the finance team to process invoices, expense reports and other financial documentation
• Assist in special projects and initiatives as assigned by management.

Minimum Qualifications

• Bachelor's Degree in Business Administration or related field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Professional certification and membership to a professional body desired
• Excellent written and oral communication skills
• Excellent knowledge of MS Office tools
• Project Management Certification.

Experience & Skills:

• 3+ years of proven experience in similar job function.
• Experience in handling HR administrative tasks is an added advantage.
• Knowledge of basic accounting principles and experience with bookkeeping tasks is a plus.
• High degree of initiative, accuracy, efficiency and attention to detail.
• Strong organizational skills with the ability to multitask and prioritise tasks effectively.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a distributed team environment.
• Ability to work effectively with all levels of management and staff.

Attributes:

• High levels of interpersonal skills and confidentiality
• Client focused, relationship builder
• Integrity, honest with highest ethical standards
• Boundless, passionate and flexible
• Personal excellence, accuracy and attention to detail
• Collaborative, achieve results through teamwork and partnerships.

Method of Application
Interested and qualified candidates should send their updated CV, including three referees, to: applications@wiocc.net using the Job Position as the subject of the mail.