Personal Assistant to the Chief Executive Officer (CEO) Job at Bradfield consulting

Bradfield consulting is a professional service firm created to provide human resource solutions for organizations of any size. Our goal is to help our esteemed clients eliminate issues bordering on having incompatible or inexperienced employees. Our partnership begins from attracting the right employees, settling them well at work and ensuring that they are equipped to deliver on your goals.

Our culture of seamless collaboration enables us to go well beyond recruitment; we meet with every client, seeking to understand their needs and culture in a bid to engage the perfect candidate fit for them. This collaborative culture of problem-solving enables us to add great value to our clients businesses.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the Chief Executive Officer (CEO)

Job Location: Lekki Phase 1, Lagos
Employment Type: Full-time

Overall Purpose of the Job

• The Personal Assistant to the CEO has the primary responsibility of ensuring the efficient functioning of the CEO's office.
• The role’s responsibilities will encompass a wide array of administrative, managerial, and strategic tasks.
• It will act as a gatekeeper, handling communications, managing schedules, and coordinating various activities crucial to the CEO's productivity.

Job Responsibilities

• Administrative Support: Manage the CEO’s calendar, arrange meetings,coordinate travel, and handle correspondence. Ensure the CEO is well-prepared for meetings by providing necessary documents and briefs.
• Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders. Maintain effective communication flow within the organization.
• Project Coordination: Assist in managing key projects and initiatives. Collaborate with various teams to ensure projects align with the company's strategic objectives.
• Information Management: Organize and maintain confidential information, files, and records. Handle sensitive information with the utmost discretion.
• Strategic Support: Assist in the preparation of reports, presentations, andproposals. Conduct research and provide insights that aid in decision-making processes.
• Event Coordination: Organize and oversee company events, meetings, and other special occasions involving the CEO.
• Philanthropy Management: Establishing and management of the Foundation as well as all other philanthropic commitments.

Role alignment with Organization's goals:

• This role directly contributes to the CEO’s effectiveness, enabling the CEO to focus on strategic initiatives and the overall growth of the company.
• By managing the CEO’s office efficiently, the role ensures streamlined operations, effective communication, and strategic support.
• This alignment is crucial for achieving the company's mission of providing innovative cloud solutions, IT education, and infrastructure services,empowering organizations across industries to thrive in a rapidly evolving technological landscape.

(KPIs, Indicators of success.)

• Efficient Calendar Management
• Effective Communication Handling
• Project Support and Coordination
• Strategic Support
• Information and Document Management
• Event Management
• Adaptability and Problem-Solving
• Professionalism and Discretion

Qualification

• Bachelor's Degree in Business Administration, Management, or a related field. Additional certifications or coursework in Executive Assistance or Office Management are a plus.
• 5+ years of experience in a similar role, preferably supporting C-level executives.
• Experience in the technology industry or related fields is highly valued due to the complex nature of the company's operations.
• Proficiency in Microsoft Office Suite and other relevant software.
• Knowledge of project management tools and communication platforms.

Required Competencies:

• Technical Acumen: Understanding of the technology industry, cloud solutions, IT education, and infrastructure services.
• Business Operations: Knowledge of administrative and operational processes within a corporate environment.
• Communication: Excellent written and verbal communication skills to effectively interact with diverse stakeholders.
• Information Management: Ability to handle sensitive information and maintain confidentiality.
• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Problem-Solving: Capacity to identify issues and provide innovative solutions.
• Adaptability: Flexibility in managing unforeseen challenges and changing priorities.
• Detail-Oriented: Attentiveness to accuracy and precision in all tasks.
• Proactive Approach: Initiative to anticipate needs and act accordingly without explicit instruction.
• Professionalism: Displaying a high level of professionalism and discretion in handling sensitive information.
• Team Player: Collaboration and support for various teams within the organization.
• Adaptability and Resilience: Ability to remain composed and efficient under pressure.

General Working Conditions:
(e.g. shift work, driver’s license, specific tools, special clothing, environmental requirements, etc.)

• Normal working condition
• Local and international travel
• May be required to work extra hours.
• Performance Quality Standards.