Procurement Assistant Job at MSI Nigeria Reproductive Choices

MSI Nigeria Reproductive Choices is a result-oriented social enterprise, which uses modern management and marketing techniques to provide reproductive health care and allied services.MSI Nigeria’s goal is to meet the needs of underserved Nigerians and dramatically improve access and use of a range of reproductive health services.

MSI Nigeria Reproductive Choices is part of Marie Stopes International’s Global Partnership which is in over 37 countries worldwide and it operates in Nigeria through six service delivery channels.

We are recruiting to fill the position below:

Job Position: Procurement Assistant

Job Location: Abuja (FCT)
Employment Type: Contract

Job Description

• The role holder will support in the effective management of the Procurement Unit in line with Procurement Guidelines and Standard Operating Procedures.
• The role also contributes to furthering MSI’s Vision: To create A WORLD IN WHICH EVERY BIRTH IS WANTED and its mission of ensuring the individual’s right to CHILDREN BY CHOICE, NOT CHANCE.

Responsibilities

• The roles and responsibilities apply to the procurement functions of: Strategy & Planning; Advisory and Support, Sourcing, Negotiation and Contracting, Supplier Performance, Knowledge Management, Supervision and Relationship Management.
• The specific roles and responsibilities will be to execute the procurement duties below in line with MSION Procurement Guidelines, Standard Operating Procedures and other relevant policies and procedures;

Liaison, Coordination & Technical Support:

• Communicating with suppliers, contractors, and MSION staff regarding purchase requisitions, specifications, bids, contracts, orders, and related matters.
• Supporting and providing technical guidance to Programs and Departments in drafting specifications, establishing price estimates and other procurement technical aspects.
• Managing expectations of Users in line with applicable procedures and processes applicable.

Contracting & Contract Management:

• Preparing Purchase Orders with the Use of the Tally System.
• Drafting, editing, reviewing, and interpreting contract terms, conditions, and specifications;
• Recommending negotiations and contract award for supplies.
• Ensuring the Supplier Performance reports are obtained per procurement transaction from Users/Programs.
• Examining, inspecting, and comparing the quality of merchandise and/or services purchased or to be purchased, to ensure that they meet the MSION requirements.
• Ensuring that the procurement transactions due for payment are complete and submitted to Finance for action.

Reporting & Knowledge Management:

• Monthly Procurement Reports.
• Ensure a complete audit trail for all procurement process documentation.
• Maintaining an up-to-date Supplier list with key supplier details, Supplier Admin & Bid Logs.

Requirements

• Essential: bachelor’s degree in supply chain management, Procurement & Stores Management, Commerce, or Business Administration.
• Considerable (1 – 2 years) full-time professional-level experience involving the acquisition of medical supplies, equipment, commodities, or services involving a competitive bidding and negotiation process; Working on international procurement transactions; Experience with direct supervision of personnel.
• Essential: A professional Qualification in Procurement or at least ¾ Professional Qualification (e.g CIPS,)
• Essential: Fluency in English (Written, Spoken and Reading)
• The following will be an advantage: Knowledge and experience in a health/medical or NGO organizations; experience in working in donor-funded programmes.

Technical knowledge or skills:

• Essential: Procurement Process, IT knowledge, ERP packages (Tally), MS Office programs, office equipment (printer, fax, copier, and scanner); People Management Skills.

Competence:
Personal competences:

• Procurement Knowledge, ii). Respect & Integrity, iii). Emotional Resourcefulness, iv). Ability to Learn, Relearn & Unlearn, v). Forward Thinking, vi) Reliability.

Job-specific competences:

• Independence
• Analytical Thinking
• Conceptual Thinking
• Proactivity
• Results Orientation
• Thoroughness.

Skills:

• Proven excellent technical oral, written, and editing abilities
• Ability to present and write for multiple audiences
• Extensive working knowledge of Microsoft Office
• Ability to work well with others in team environments
• Must be able to satisfy stakeholders
• Should be able to work in deadline-driven/results-oriented atmospheres
• Strong people management skills
• Strategic guidance and planning skills
• Report writing

Attitude / Motivation:

• Pro-choice
• Motivated personally and professionally to develop
• Willingness to travel as requested.

Method of Application
Interested and qualified candidates should send a comprehensive resume with a brief cover letter as one MS Word document or PDF to: msngrecruitment@msichoices.org.ng using the Job Positon and Location as the subject of the email.

Note

• If the underlined instructions are not followed, the application will not be considered if the underlined instructions are not followed.
• Kindly note that this role is open until filled, and we will be conducting Interviews on a rolling basis even while an advertisement is still active.
• MSI Nigeria Reproductive Choices provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, colour, religion, sexual orientation, age, marital status, or disability.
• MSI Nigeria is dedicated to safeguarding and promoting the welfare of everyone we serve, particularly vulnerable adults, children, and young people.
• Children by Choice, not Chance
• There are no relocation allowances available for this position.