Project Assistant

General office management including managing stationary supplies, project auditing and management, office operational communications and processes. Project Assistant will support the general administration of ZGM and manage interest in different projects. The primary responsibility is to keep the programme and all related processes running smoothly.

• Take responsibility for writing minutes and documenting actions.
• Programme status– produce a weekly status report supported by input from the Programme director and direct reports.
• Programme reporting – production of key management reports especially during test phases e.g. test execution, defect resolution etc.
• Administrator for programme tools such as sharepoint
• Track programme resource, including location and annual leave
• Programme configuration librarian – custodian and guardian of all master copies of the Programme’s deliverables and other documents e.g. maintain the template filing structures, version control etc. Maintain hard copies of signed documentation in Programme folders. Manage SharePoint workflow documents.
• Book and manage travel and accommodation requirements for programme team.
• Meet and greet external visitors to the programme.
• Onboard new starters – requesting laptops, pc equipment, security passes, etc.
• External consultant set up – Confidentiality forms, manage VPN access requests through IT, tracking the clients assets offsite e.g. iPads. 
• Manage team work space in line with requirements and team travel.

OTHER REQUIREMENTS:

• Background Qualification: HND/BSc. in any relevant discipline
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).