Executive Secretary Job at The Women in Energy Network

The Women in Energy Network is an association established in 2020 to provide a platform for Women that promotes the participation and advancement of women in leadership across the Energy Industry value chain in support of national development; to network and build confidence and links to progress their careers or businesses.

We are recruiting to fill the position below:

Job Position: Executive Secretary
Job Location: Lagos

Job Purpose

• The Executive Secretary will run the Network’s secretariat, reporting to the President and the Board of Directors
• The individual will be responsible for developing strategy, initiatives and programs required to achieve the overall objectives of the network
• This individual will be expected to represent the network when required, maintain a directory of members and support the needs of the members and direct the secretariat team to support the needs of the member’s network.

Key Deliverables:

• Develop and Manage WIEN partner and affiliates framework and ensure partner relationships are managed to fulfil the advancement of WIEN
• To develop in-depth knowledge of WIEN program areas, including current issues and key resource people and organizations, and a clear understanding of how they fit into the network’s interest
• Establish and strengthen communication/good relations with appropriate external organizations and other stakeholders for seeking corporate sponsors
• Identify and develop relations with other stakeholders of the Energy value chain, Networks, donors, by organizing events, programs, and meetings
• Coordinate and work with implementing partners/agencies in project design, proposal development, contractual agreements; and the provision of monitoring, and project evaluations
• Provide progress reports (Monthly Key Performance Indicator- KPI) on the overall effectiveness of WIEN and its programs and initiatives
• Develop a strategic plan for Women in Energy Network that will position WIEN as the leading women’s network in the energy industry
• Implement and manage program and interventions to ensure program goals are achieved.
• Develop evaluation methods to assess programs strengths and identify areas for improvements.
• Plan and schedule project timelines, track project deliverables using appropriate tools
• Develop a database of members to cater to peculiar needs and support requirements to progress their goals and aspirations in line with the Networks objective
• Conduct period surveys and publish results on the effectiveness of WIEN programs and initiatives and use them to determine members needs and process improvement
• Prepare presentation documents and other related documents for all WIEN Board Courtesy visits or programs
• Develop budget for WIEN programs and initiatives ensure appropriate lead signs off and goes to the Treasurer
• Identify and collaborates with credible domestic and international organizations to deliver programs and initiatives which will enhance members goals in line with WIENs objective
• Develop PR, internal and external communication strategies and social media content and e-strategy focused effectively to grow followership and interaction while also managing the daily content upload and online content
• Develop proposals and secure funding for programs and events working with the Director of sponsorships
• Facilitate a culture that inspire and motivate WIEN employees

Person Specification

• A University Business Degree, preferably a Ph.D, Master's Degree or an MBA
• Solid track record of strong leadership, building and motivating effective and productive teams in an organization of comparable size
• Strong administrative and financial skills demonstrated in a senior strategic role
• Establishing, managing and developing collaborative working relationships with a range of internal and external bodies
• Experience and understanding of international communications issues, policy and technology
• Experience and understanding of the energy industry value chain
• Experience and understanding of international development issues, including social and economic development
• A track record of negotiating, influencing and persuading others at a senior level both internally and externally
• A record of achievement in securing funding from external sources including funding agencies and the private sector
• Effective communication at all levels often covering complex and wide-ranging subjects
• Experience in developing and implementing innovative measures.

Skills and Abilities:

• Ability to establish credibility quickly, particularly in new areas of influence
• A consultative and facilitative style with the ability to influence others where appropriate
• Excellent interpersonal skills
• Ability to provide direction and leadership in a way that inspires confidence and commitment and encourages ideas, innovation and initiative from others
• Ability to demonstrate authority, commitment, consistency and fairness
• Ability to think clearly and analytically, grasp complex issues and develop sound judgments in a sensitive environment
• Strong influencing and negotiating skills at the most senior levels to lead, develop and participate in partnerships and strategic alliances
• Robust and comfortable with operating in a challenging environment
• Committed to the efficient and effective management of financial resources and staff.

Other Key Attributes:

• Commitment to the progress and empowerment of women
• Ability to demonstrate authority, commitment, consistency and fairness
• Politically astute and aware
• Experience with membership associations.