Female Administrative Officer

Job Overview

The administrative Officer will provide administrative support to ensure efficient operation of the office.  Support the General Manager, Finance and Store through a variety of tasks related to administration, communication and fundraising. Oversees administrative staff (drivers, gardeners etc), logistics and information systems. 

Responsibilities and Duties

• Organize office operations and procedures
• Provide general support to visitors. Attend to HH donors/visitors request and regularly update home List of needs
• Assist in maintaining and updating the home database for volunteers and donors
• Update HH Quick School Manager (QSM) software and manage and scan all vital pictures /documents in children history
•  Assist in carrying efficient documentation and filing system for both paper and electronic records
• Support in routing all paper documents for management approvals
• Manage short messages to donors, partners and volunteers and assists in fundraising activities including social media management
• Scan, file and archive all children vital documents including pictures, care orders, Court Extracts Court certified true copies of proceeding etc.  for easy retrieval. 
•  Conduct regular market survey from time to time as required by administration  
• Monitor maintenance and repairs of all company assets in Anthony home, complete special projects, such as dispatch /delivery of gift items, collection of donated items outside the home, Christ mas gift   etc.
• Support social worker in review and proper filing of children’s reports
• Schedule and attend team meetings and assist with meeting materials and agenda and reports
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Produce professional quality reports, presentations and briefs
• Maintain master corporate calendar of all-hands events, conferences, holidays and vacations
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Receive incoming calls, take messages, respond appropriately and route correspondence to the appropriate quarters.
• Monitor office supply levels; reorder when appropriate
• Maintain the office condition and arrange necessary repairs
• Any other duty as assigned by management

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Qualification

• B.Sc. or HND in Business Administration or any related discipline
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines
• Excellent time management skills and ability to multi-task and prioritize work
• Confidentiality
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements.

Salary Range 60k-80k

Candidates  Must reside around Lagos Mainland