Logistics Officer Vacancy at Norwegian Refugee Council

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters, NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.

We are recruiting to fill the position below:

Job Position: Logistics Officer 
Job Location: Maiduguri, Borno
Reports to: Logistics Manager
Supervision of: Field Logistics Assistants
Grade: 5    
Travel: 80%
Project number: NGFM 1716
Duration and type of contract: 1 Year

Main Responsibilities

• The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic Responsibilities (max 10)

• These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management

Specific Responsibilities

• These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
• Conduct regular spot checks of assets such as vehicles and generators in the Field Offices.
• Participate in assets and stock counts, once every quarter.
• Monitor the use of vehicles and generators by ensuring that log books for both are checked and signed regularly.
• Ensure proper handover, including signatures, for all equipment allocated to NRC staff.
• Supervision of the Field Logistics Assistants
• Prepare all Logistics purchase requisitions for Field Offices ensuring that they are completed accurately.
• Prepare Military Clearances for the delivery of goods to field locations as requested.
• Ensure NRC assets management system are in place and followed at field level
• Ensure all NRC assets/premises are in good conditions and monitor maintenance/repairs.
• Conduct Fleet checks to ensure that all Field based vehicles are properly registered and insured and that all basic equipment required as per Logistics requirements are in each vehicle.
• Ensure anti-corruption, transparency and cost efficiency principles in all processes (e.g. in procurement, vehicle management, asset management, warehousing)
• Ensure safe and efficient transport of staff and materials/goods

Critical interfaces:

• By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
• Implementation - Logistics Coordinator, Field Logistics Assistants
• Followup of procurement of requested procurement - Procurement Officer
• Followup of Admin related Field issues, especially maintenance and repairs of facilities - HR Coordinator/Admin Officer
• Coordination for the movement of materials - Programme Development Managers -
• Coordination of Field office operations and requirements - Area Manager
• Logistics Technical support for Field Offices - Logistics Manager

Scale and Scope of Position

• Staff: 3 Field Logistics Assistants
• Legal or compliance: Brief description of any legal or compliance responsibility the postholder has - employment, vendors/Contractors, Code of conduct, Anti corruption Policy
• Stakeholders: Key external stakeholders the post has relationships with - UN agencies (Logistics Cluster), INGOs, local NGOs,  governmental bodies: Military for clearance
• Budgets: None
• Information: Brief description of the information resources the postholder is responsible for at CO level:Agresso Procurement, Agresso Assets, Intranet- Logistics Handbook and Donor/NRC policies and procedures

Required Qualifications

• Experience from working as a Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English and Hausa

Personal Qualities:

• Handling insecure environment
• Communicating with impact and respect
• A good sense of humour is an asset
• Planning and delivering results
• Empowering and building trust
• All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies:

• These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as a Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English and Hausa

Behavioral competencies (max 6):

• These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
• Communicating with impact and respect
• Handling insecure environment
• Planning and delivering results
• Empowering and building trust

Context/ Specific skills, knowledge and experience:

• Office organization skills,
• High Degree of accuracy
• Computer skills (Microsoft Office)
• Good communication skills
• Articulate

Performance Management:

• The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

We Offer

• Commencement: December 2017
• Duration: 12 months
• Salary/benefits: According to NRC’s general directions.
• Duty station: Maiduguri, with frequent travels. Travel outside Maiduguri is dependent on changing security conditions, especially for certain roads in the area.
• Approved health certficate will be requested before contract
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