Accounting Officer Job at Louis Industrial

Louis Industrial (LIG) has established a solid reputation for providing quality products, competitive pricing and the highest level of efficient and professional service to our customers. Firmly positioned as market leaders, LIG was known as the “Truck and Trailer Parts Source” for many years.  

LIG carries the largest inventory of heavy-duty spare parts in Jamaica and the Caribbean with over 30,000 different stock items. We are the ultimate conduit between suppliers and end users. These characteristics coupled with our vast experience, help us to provide a solution that satisfies our primary objective of minimizing the downtime for our customers’ equipment.

We are recruiting to fill the position below:

Job Position: Accounting Officer
Job Location: Lagos

Job Summary

• The ideal incumbent is responsible for overseeing and monitoring daily financial transactions to ensure accuracy and compliance with organizational policies and accounting standards.
• He/she support the Accounting Supervisor in maintaining the integrity of financial records, preparing financial reports, and reconciling accounts.
• The role involves collaborating with various departments to facilitate smooth financial operations, ensuring timely processing of invoices, payments, and receipts, and assisting in audit preparations.
• The Accounting Officer plays a vital role in maintaining financial transparency and supporting the organization’s overall financial health.
• The incumbent will ensure the accurate and timely maintenance of accounting records supporting the organization’s accounts payable, accounts receivable, and general accounting functions.
• The Accounting Officer will be responsible for recording financial transactions, reconciling accounts, and ensuring compliance with organizational policies and accounting standards.
• Through diligent record-keeping and verification, the Accounting Officer will facilitate smooth financial operations, support accurate financial reporting, and uphold the integrity of the organization’s financial data.

Responsibilities

• Responsible for the monthly preparation of all accounting schedules for submission to external auditors.
• Assist with updating all process documents for the functions of the Accounting Department.
• Preparation of Journal entries to be posted in the General Ledger.
• Preparation of bank and credit card reconciliations.
• Maintain filing systems (both physical and electronic) for the accounting department records.
• Liaise with other departments to implement cost savings initiatives for the organization.
• Update the accounting system with invoices and relevant adjustments, to include all inventory suppliers’ invoices and credit notes from suppliers.
• Update the accounting system with payments, to include wire transfers, RTGS, bank manager’s cheque, online, credit cards, bank drafts, etc.
• Prepare payment requisitions along with supporting documents, requesting approval and payment.
• Update the Currency Tables with BOJ, NCB & Custom Rate for Inventory, Shipments and Receivals in the accounting system.
• Monthly reconciliation of all vendor accounts with their statements.
• Verify the receipt of inbound shipments in the accounting system to ensure physical items received correspond with the accounting system and prices are accurate.
• Assist with the preparation and maintenance of Payables Accounting Calendar (subscriptions’ renewals, motor vehicle document renewals, motor vehicle servicing, recurring payments, etc.).
• Assist with the maintenance of the Vendor Master Listing in the accounting system with payment type, credit terms, etc.
• Assist with customer queries/issues including cash and cheque refunds, as well as credit notes before generation in accounting system.
• Assist with reversal of incorrect transactions in accounting system, ensuring review and verification of all supporting documents.
• Preparation of monthly report on customer account balances over 30 days outstanding.
• Manage outstanding receivables to reduce balances on accounts by ensuring timely collection of payments from customers.
• Preparation of daily cheque/cash lodgement to include AR reversals and AR refund batches.
• Maintenance of Fixed Asset schedules including computation of monthly depreciation, ensuring the schedule is accurate and physical assets are labelled correctly.
• Prepare and maintain Goods in Transit schedule and reconciliation monthly.
• Assist with the preparation of monthly GCT calculations.

Requirements

• BSc. Accounting/ Business Administration or related fields
• Minimum of three (3) years of practical working experience
• ACCA Level II or equivalent professional qualifications from a recognized tertiary institution
• High level of proficiency in Microsoft Office suite
• Proficiency with Sage 300 or any other accounting software
• Proven track record in a similar capacity
• Excellent verbal and written communication skills.