Admin and Finance Assistant

Aldelia - Our client is a multinational company that designs and builds electrical systems and provides services for the aerospace, defence, transportation and security markets. Aldelia is recruiting to fill the position below:


Job Title: Admin & Finance Assistant
Location: Abuja
Job Descriptions
Administrative Tasks:

• Assist and support the Country Director and the different employees on all daily matters
• Assist in the preparation of meeting agenda and presentation materials
• Prepare travel expenses claims and ensure related checking, approval and payment process is done within reasonable delays
• Planning, tracking and management event processes
• Support the Legal Department in all legal inquiries and questions they could have
• Assist in all other administrative duties, as and when required
• Liaise with overseas offices on conference calls, organization of facilities and trips as needed
• Generation and collation of reports and materials
• Organizing meetings, tracking participation, following up on all action items
• Administration of travel arrangements, hotel accommodation

Payroll:

• Under the supervision of our advisory establish labor contracts in respect of Nigerian rules
• Set up and operate the payroll of Nigeria employees
• Perform regulatory declarations

Accounting Tasks:

• Get in contact with the local stakeholders (governmental entities, accounting companies,…) towards the accounting requirements
• Support month end closing process
• Process all monthly, quarterly, annual declarations for VAT, other taxes, …
• Note that all these accounting tasks are done in coordination with the Regional Holding only if required by them.
• Review and process all vendor invoices
• Help in the production of relevant and regular financial reports, reconciling data and accounts
• Prepare and record payment (mainly on internet banking) on a timely basis
• Maintain vendor files

Requirements

• Minimum Diploma in Business/Office Administration and/or Associates degree in Accounting with at least 3 years of relevant working experience
• Ability to maintain confidentiality a must
• Exposure in a multi-cultural environment in an international business organization beneficial
• Flexible and able to adapt quickly to changing environment
• Excellent interpersonal, organizational and communication skills
• Ability to converse in French will be advantageous
• Proficient in Microsoft Office applications, especially in Excel
• Possess ability to analyze the environment and propose changes to improve administrative efficiency
• Open to understand business, critical needs and key activities to ensure obtainment of company’s objectives