Admin / Front Office Assistant Job at XPO Marine Services

XPO Marine Services is an integrated provider of offshore marine support services to the oil and gas industry in West Africa. We offer a wide spectrum of services, ranging from Vessel Chartering, Survey & Geotechnical Services, Subsea IMR, Well Intervention Services, General EPC Services, and Offshore Waste Management Services.

We are recruiting to fill the position below:

Job Position: Admin / Front Office Assistant

Job Location: Lagos

Duties and Responsibilities

• This is a full-time on-site role for an Admin Assistant/Front Office staff.
• The staff will be responsible for managing the front office by welcoming visitors, answering and directing inquiries, scheduling appointments, and performing a variety of administrative tasks, including clerical support, mailing, and handling calls.
• Provide support in achieving major business goals.
• Proper keeping of records and documents.
• Manage the company’s social media pages.
• Assist with administrative duties in the company.
• Prepare memos, organizing and filing of documents.
• Screen and prioritize visitors based on appointments.
• Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
• Respond to visitor’s questions professionally and courteously.
• Accept all letters and packages and distribute them to their appropriate departments.
• Responsibilities and job description may be refined with changing business needs.
• Track and order office equipment and supplies.
• Perform basic data entry when needed.
• Assist in making meeting room reservations, catering arrangements and other office events management.
• Any other duties assigned.
• Role holder is skilled integrator - s/he collaborates across functions, workstreams, teams and internal/external stakeholders to implement the organization’s vision and set out goals.

Qualifications

• Candidates should possess Diploma or Bachelor's Degrees in Business Administration or related fields with relevant work experience.
• Administrative skills
• Clerical Skills
• Proficiency with Microsoft Office tools and other office productivity software
• Ability to prioritize multiple tasks and work efficiently under pressure.
• Excellent phone etiquette and communication skills
• Strong interpersonal skills and ability to interact with visitors.
• Previous experience working in an office environment is an advantage.

Method of Application
Interested and qualified candidates should send their CV to: info@xpomarine.com using the Job Position as the subject of the email.