Admin Officer and Personal Assistant to the MD Job at Sproxil Nigeria Limited

Sproxil Nigeria Limited is a global brand protection & consumer engagement solutions provider specialized in the provision of cutting edge advanced technology to combat counterfeiting, product theft and adulterations; as well as providing a platform for consumer engagement.

We are recruiting to fill the position below:

Job Position: Admin Officer and Personal Assistant to the MD

Job Location: Lagos
Employment Type: Full-time

Job Description

  • We are seeking a highly organized and proactive individual to join our team as an Admin Officer and Personal Assistant to the MD.
  • In this pivotal position, you will be responsible for providing comprehensive administrative support to our organization while also directly assisting the Managing Director in various capacities.

Admin Officer Responsibilities

  • Co-ordinate and facilitate the maintenance of the company’s facilities and equipment
  • Monitor and ensure the office constantly maintains an amiable professional ambiance
  • Define and implement vendor selection criteria
  • Select and maintain database of qualified and reputable vendors
  • Manage vendor relationships
  • Monitor and maintain reorder levels for all office supplies
  • Ensure waste is reduced to the barest minimum
  • Supervise support staff like drivers, office assistants where applicable
  • Plan workspaces and supervise renovation projects
  • Conduct team bonding activities within and outside the office
  • Co-ordinate the ordering and delivery of required office equipment, stationeries and other supplies
  • Supervise the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of any office equipment or supplies
  • Manage the office assets, insurance renewals and other relevant papers
  • Manage staff travel arrangements
  • Other duties that may be assigned by the HR Manager

Personal Assistant Responsibilities

  • Efficiently organize and manage the Managing Director's schedule, prioritize appointments, and ensure timely attendance to meetings and events
  • Act as a central point of contact for internal and external communications, filtering and responding to emails, calls, and other inquiries on behalf of the Managing Director
  • Handle travel logistics, including booking flights, accommodation, and transportation, ensuring smooth and hassle-free travel experiences
  • Maintain utmost confidentiality regarding sensitive information and decisions, exercising discretion in all interactions
  • Provide general administrative support such as filing, expense tracking, and other tasks as needed to facilitate the MD's daily activities
  • Other duties that may be assigned by the MD


  • A University Degree in Office Administration, Social Science or related discipline with a minimum of 2 years of experience
  • Demonstrable experience in Office Management
  • Proficiency in Microsoft Office Suite and other relevant software applications
  • Ability to handle sensitive information with discretion.
  • Exceptional attention to detail and accuracy
  • Flexibility to adapt to changing priorities and work independently
  • Excellent communication skills, both written and verbal, with a professional and courteous demeanor