Administrative Assistant at FHI 360

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology - creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

We are currently seeking qualified candidates for the position below:

Job Position: Administrative Assistant
Requisition: 2018201585
Job Location: Maiduguri, Borno
Job Type: Full time
Supervisor: Deputy Response Coordinator

Project Description
Northeast Nigeria is currently facing a growing humanitarian crisis with a vast number of Internally Displaced Persons in need of emergency assistance. These IDPs are living among host communities, lacking access to livelihoods and resources, ultimately leading to unprecedented levels of malnutrition and food insecurity. FHI 360 has been working in Nigeria for over 30 years and is now expanding activities in Borno state to respond to the IDP crisis.

FHI 360 is expanding its expertise by responding to this humanitarian crisis through integrated WASH, Health and Protection interventions

Basic Function

• Under the direction of the Deputy Response Coordinator, Administrative Assistant will be responsible for the provision of administrative and logistical services to the project, as well as some accounting and procurement support.

Duties and Responsibilities

• Assists the DRC in arranging travel logistics for project staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
• Assists the DRC in arranging logistics for procurement deliveries.
• Assists the DRC by preparing procurement request forms. 
• Assists the RDC in the provision of logistic support for workshops and trainings.
• Assists the DRC in the maintenance of an efficient records/storage of all office supplies.
• Serves as point of contact for logistical and administrative needs in the office.
• Records minutes of staff meetings and circulates same amongst the staff of the zone.
• Assists with production of presentation materials for staff members.
• Act as a receptionist: answers the telephones in an appropriate, clear and friendly manner, takes and relays messages or forwards calls, greets and directs office visitors, receives/sends correspondence, keeps fax log and any correspondence.
• Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
• Performs any other duties as assigned.

Qualifications and Requirements

• University degree in Accounting, Finance or recognized equivalent
• Experience with administrative and secretarial skills
• Accounting skills is an added advantage
• Experience with large complex organization is required, familiarity with international NGOs preferred.

Knowledge, skills and abilities:

• Knowledge of general office practices and administrative procedures.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.
• Knowledge of budget preparation and monitoring.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance

Note: The above job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.