Administrative Secretary
Company profile Super Stars Promotions Limited (SSP) is a Sales Promotions company operating to global standards; offering sales solutions to businesses across different sectors including Financial, Telecommunications, Pharmaceuticals, Food, Oil & Gas, Factories, Real Estate, and individuals.
Job Title: Administrative Secretary
Location: Lagos
Job description:
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Use a variety of software packages (including Excel, Access and Powerpoint) to manage data and produce documents and presentations
Use content management systems (CMS) to maintain and update websites and internal databases
Manage and maintain budgets and carry out invoicing - Sort and distribute incoming post and organise and send outgoing posts
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Recruit, train and supervise junior staff and delegate work as required
Manipulate statistical data - Arrange in-house and external events
Arrange training for staff members.
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