Executive Assistant Job at Kobo360

Kobo360 is a technology firm that aggregates end-to-end haulage operations to help cargo owners, truck owners, drivers, and cargo recipients and businesses (shippers) achieve efficiency within their supply chain framework.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Lagos
Employment Type: Full-time

Job Description

• We are looking for a highly organized and proactive Executive Assistant, who will provide comprehensive administrative support to our executive management, ensuring seamless and effective executive operations.

Responsibilities

• Efficiently manage and optimize the daily operations of the executive management by delivering top-notch secretarial and administrative support services such as managing calendars, coordinating meetings, and organizing travel for executives.
• Efficiently manage and meticulously maintain the schedules of executives, providing assistance in the preparation of comprehensive reports and presentations.
• This includes coordinating and prioritizing appointments, ensuring optimal time utilization, and contributing to the seamless execution of executive responsibilities.
• Act as the primary point of contact and communication intermediary between the executives and various stakeholders, such as team members, clients, investors, and key partners, thereby ensuring a smooth exchange of information to promote strong relationships and collaboration throughout the organization and external networks.
• Serve as the custodian of sensitive matters and confidential information within the management's office, overseeing and safeguarding discreet issues with the utmost confidentiality and discretion.
• Collaborate closely with the management to facilitate the coordination and execution of special projects, ensuring seamless communication and efficient project management.
• Conduct thorough reviews of documents slated for the management's consideration, meticulously examining the content to uphold the highest standards of quality control and adherence to company procedures and policies.
• Oversee the management’s communication channels, managing emails, written correspondence and implementing efficient tracking & organizational systems to optimize executive workflow.
• Compile and collect weekly and monthly activity reports from departmental team leads, facilitating the aggregation of pertinent information for comprehensive review by the management.
• Collaborates with executive leadership in meticulous preparation for both formal and informal board and external meetings, ensuring seamless coordination.

Requirements

• Bachelor's Degree in Business Administration or a related field.
• 3-5 years of proven experience as a senior executive assistant or similar role.
• A Master's Degree or an MBA is considered an added advantage.
• Applicants must reside in Lagos.

Desired Attributes:

• Strong organizational skills, to seamlessly perform and prioritize multiple tasks with exceptional attention to detail.
• Efficiently manages time with strong analytical abilities and possesses excellent verbal and written communication skills.
• Dynamic professional with a proven track record of reliability and a friendly demeanor, possessing strong interpersonal skills to adeptly build and nurture positive relationships with various stakeholders, including staff, C Suite, board members, external partners, and investors.
• Proven ability to manage confidential information with discretion, adeptness at handling competing demands, and commitment to delivering the highest level of customer/client service while maintaining confidentiality.
• Technical proficiency with a strong understanding of modern office technologies, including e-calendars and digital platforms; competent in Microsoft Office Suite (MS Word, Excel and PPT) and well-versed in commonly used computer software.
• Proactive and resourceful self-starter with strong initiative and a forward-looking mindset.
• Demonstrates a solution-oriented approach and ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Method of Application
Interested and qualified candidates should send their Applications to: careers@kobo360.com using the Job Position as the subject of the mail.