Executive Assistant Job at Premium Links

Premium Links, a firm with topnotch advertising skills, is recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Ibadan, Oyo
Employment Type: Full-time

Responsibilities and Duties

• Calendar Management: Scheduling, coordinating, and managing the executive's appointments, meetings, and travel arrangements.
• Communication: Drafting and editing emails, memos, reports, and presentations, as well as screening and prioritizing incoming communications.
• Administrative Tasks: Maintaining records, filing documents, preparing expense reports, and ordering office supplies.
• Travel Planning: Coordinating flights, accommodations, and transportation for the executive's travel.
• Confidentiality: Handling confidential information with discretion and integrity.
• Meeting Coordination: Organizing meetings, taking minutes, and distributing action items.
• Project Support: Assisting with special projects, research, and analysis as needed.
• Liaison: Acting as a point of contact for the executive, connecting them with internal and external parties.
• Process Improvement: Identifying areas for process improvement and implementing efficient administrative systems.

Requirements

• Interested candidates should possess an OND / HND / BSc Degree with 2+ years work experience.

Required Skills:
Organizational Skills:

• Calendar Management: Effectively managing the executive's schedule, including meetings, appointments, and travel arrangements.
• Time Management: Prioritizing tasks, meeting deadlines, and effectively using time to support the executive's needs.
• Project Management: Assisting with planning and execution of projects, often including tasks like event planning or implementation of new systems.
• Document Control: Maintaining and organizing records, ensuring accurate and easy retrieval of information.

Communication Skills:

• Verbal and Written Communication: Communicating clearly and effectively with various stakeholders, including internal and external contacts.
• Active Listening: Understanding and responding to the executive's needs and instructions.
• Interpersonal Skills: Building strong relationships with colleagues, clients, and other stakeholders.

Technical Skills:

• Software Proficiency: Familiarity with office software suites like Microsoft Office or Google Workspace.
• Data Entry: Accurately inputting and maintaining data in various systems.
• Typing and Email Management: Efficiently typing documents and managing email correspondence.

Soft Skills:

• Problem-Solving: Identifying and resolving issues, often requiring independent thinking and decision-making.
• Attention to Detail: Ensuring accuracy and thoroughness in all tasks, including documents and presentations.
• Adaptability: Adjusting to changing priorities and demands in a fast-paced environment.
• Emotional Intelligence: Understanding and managing emotions, building rapport with others, and navigating complex situations with tact.
• Confidentiality and Discretion: Maintaining the confidentiality of sensitive information and exercising discretion in all interactions.
• Professionalism: Maintaining a professional demeanor in all interactions and representing the executive effectively.
• Proactiveness: Anticipating needs and taking initiative to address them.
• Multitasking: Effectively managing multiple tasks and responsibilities simultaneously.

Salary
N120,000 - N160,000 per month. 

Method of Application
Interested and qualified candidates should send their CV to: Premiumlinks198@gmail.com using the Job Position as the subject of the mail.