Executive Secretary (PA) - Support

KHS Machines Nigeria Limited, a leading supplier of packaging equipment, after sales service and solutions to manufacturing needs, has at the core of it’s strategy - winning with PEOPLE. KHS Machines Nigeria Ltd sees people as a key asset to achieving its vision of being the First Choice in Packaging and engineering Technology across West Africa.

As an international manufacturer of filling and packaging equipment for the beverage, food, and non-food sectors KHS GmbH holds a leading position within the industry. The German company was established in 1993 from a merger involving Holstein & Kappert AG of Dortmund (founded in 1868) and Seitz-Werke GmbH in Bad Kreuznach (later SEN AG). Based in Dortmund, together with a workforce numbering approximately 4,500 KHS group* achieved a turnover of over € 1 billion in 2013. KHS GmbH is a wholly owned subsidiary of Salzgitter Klöckner-Werke GmbH, itself part of the Salzgitter Group.

At five plants within Germany KHS develops and manufactures the full range of filling and packaging machines. High-performance systems and equipment for lower capacities are included in its portfolio. 

We are recruiting to fill the position below:

Job Title:  Executive Secretary (PA) - Support 

Location: Lagos

Brief Description of Role

• The position of secretary to the Managing direction is primarily responsible for planning and co-ordination of the MD’s activities, documentation and record keeping and ensuring effective liaison and communications with internal and external stakeholders as necessary. 
• This role is key to the effectiveness of the office of the Managing Director.

Job Responsibilities

• Maintain current database of key business contacts, employees and other stakeholders following business documentation policy
• Update key information on business activities and transactions on the Global business enterprise system - KHS internal Ecos / KHS internal Salis systems
• Documentation and archiving of information
• Record keeping and information maintenance
• Report writing, updates minutes of all key meetings attended by the MD
• Ordering of parts, items as recommended by the MD
• Liaison correspondence on behalf of the MD
• Management of the MD’s calendar and appointments
• Support resource for Sales development and marketing activities.

Qualifications and Requirements

• Degree in Business Administration
• At least three years’  experience as a Secretary to an executive in manufacturing or service industry
• Very competent in  enterprise resource planning  tools, preferably SAP and MS Office packages
• Excellent knowledge of spoken and written English and French, knowledge of German will be beneficial
• Ability to work under pressure and very flexible working conditions
• Targeted, independent working method
• Excellent communication skills

Competence (in order of importance):

• Integrity - Job requires being honest and ethical.
• Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Computer Literacy - competent in the use of Microsoft tools e.g. MS project, word, Power point, Excel and also engineering drawing tools such as AutoCAD, etc.
• Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
• Initiative - Job requires a willingness to take on responsibilities and challenges.

Method of Application 
Interested qualified candidates should send their Application letter and CV’s to:
KHS Machines Nigeria Limited
Service Department
50, Oduduwa Crecent
Ikeja G.R.A, 
Lagos, Nigeria

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