Human Resource / Administrative Manager Job at Mines Advisory Group

The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys landmines, cluster munitions and unexploded bombs from places affected by conflict.

We are recruiting to fill the position below:

Job Position: Human Resource / Administrative Manager

Job Location: Abuja

Overview of the role

  • The HR and Admin Manager will be responsible for managing all HR-related matters and providing general administrative support to the  MAG  Nigeria program across its functions.
  • This will include HR and general administration support.

Responsibilities
Human Resources:

  • Handle the recruiting process, advertising, shortlisting, assessment test administration, interviews, finalize selection and send out offer letters.
  • Ensure all new staff documents collected are in line with MAG HR Policy before filling and all security checks are carried out.
  • Ensure all paperwork is filed on personnel files and all HR records and systems are kept up to date.
  • All new starter processes should be completed, during the probation period adheres to, and reviewed at the end of the period.
  • Ensure appraisals are conducted by the line manager and employee records are up to date.
  • Draft any employee correspondence required such as new contract, contract renewal, contractual changes etc.
  • Provide staff training on the HR Policies, and run regular refresher sessions
  • Ensure all conflict-of-interest forms are signed at the being of a new year.
  • Ensure that all leave taken is documented and all forms collected and filed.
  • Ensure all staff complete their time sheets every month, collect the forms, and fill them.
  • Prepare the employee payroll database for every month and liaise with Finance to complete the process.
  • Ensure that all the exit procedures for leaving staff are completed as per MAG’s policy.
  • Accurately collate and maintain up-to-date employee records.
  • Periodical review of National Staff Handbook and associated benefits, to ensure compliance with Labour Law.
  • Make recommendations for updates when necessary.
  • Address any employee complaints by following MAG’s policies and procedures, and exercising confidentiality.
  • Ensure safeguarding policy is fully implemented and adhered to at all levels.
  • Handling all Visa processing requirements for both international staff and visitors, including STR (R5A) Visas, Business visas, Visa on Arrival (VOA), Visa extensions, and CERPAC.
  • General Administration and Management
  • Oversee the efficient running of the MAG Abuja office and Apartments.
  • Manage support staff such as cleaners and drivers.
  • Updating the Organogram and Constant Companion.
  • Assist new employees with applications for NHF, Pension Fund Scheme, Tax Identification Registration, etc.
  • Providing general administrative support to the Senior Management Team, including preparing written documentation as requested, arranging minutes, filing, etc.
  • Ensure that Bi-Annual reports are submitted to MBNP, and the MOU are up to date.
  • Support MAGs field offices when required, including filling in for other staff during absences to attend meetings, etc.
  • Collection of invoices for monthly utility and services
  • Support the Finance Team with financial administration and systems when requested.

Essential Requirements

  • Candidates should possess an HND / Bachelor's Degree with 4 - 6 years of relevant work experience.
  • Previous experience in an administration role, ideally in a support services role for another NGO.
  • Previous experience in Human Resources and People Management.
  • Excellent administrative skills including the ability to use MS Word and Excel.
  • Fluency in English.

Method of Application
Interested and qualified candidates should send their CV to: recruitment.ng@maginternational.org using "MAG_Human Resource Admin Manager - applicant's Name" as the subject of the mail.

Note

  • Please send your Application in English with your CV and Cover Letter in the same document.
  • Female candidates are encouraged to apply.
  • Nigeria National required.
  • Your application document should be titled in the following format:  MAG_Human Resource Admin Manager YOUR NAME
  • Note that applications that do not adhere to these instructions will not be reviewed.
  • Any applications received after the deadline will not be considered.