Human Resources Assistant

Great Career Consult - We are a full service recruitment company devoted to supplying quality training, employment and manpower services. our company is dully registered in nigeria, and we are one of the reputable agencies in the country concerned with the training, employment and recommendation of manpower.

We are recruiting to fill the position below:

Job Position: Human Resources Assistant
Job Location: Lagos
Reporting to: Human Resources Manager

Basic Function

• Human Resources Assistant supports human resources processes by administering tests; scheduling appointments; conducting orientation; maintaining records and information
• In this position, the ideal candidate will manage employee records, keep and update files, and prepare reports as needed
• An organized, detail-oriented work ethic is a must.

Responsibilities and Duties
Principal Responsibilities include:

Recruitment/New Hire Process:

• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Collecting employment and tax information
• Ensuring background and reference checks are completed
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Conducting benefit enrollment process
• Administering new employment assessments
• Serving as a point person for all new employee questions

Payroll and Benefits Administration:

• Processing payroll, which includes ensuring vacation and sick time are tracked in the system
• Answering payroll questions
• Facilitating resolutions to any payroll errors
• Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment

Record Maintenance:

• Maintaining current HR files and databases
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Performing payroll/benefit-related reconciliations
• Performing payroll and benefits audits and recommending any correction action
• Completing termination paperwork and assisting with exist interviews

Qualifications and Experience

• Bachelor’s Degree in Human Resources, Business, Administration or a related field
• 3 - 5 years’ related administrative experience
• Extensive prior experience in human resources or in a clerical position

Skills and Abilities
The ideal candidate should:

• Enjoy working with people
• Be patient, tactful, diplomatic and approachable
• Be able to stay calm in difficult situations
• Have good commercial awareness
• Have good spoken and written communication skills
• Be confident about gathering facts and statistics
• Respect the importance of confidentiality, as you will be dealing with employees' personal details
• Have good organizing skills
• Have problem solving skills
• Be able to work as part of a team
• Be able to work accurately, with good attention to detail
• Be able to use databases, spreadsheets, word processing and accounts packages

Knowledge:

• Knowledge of employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred.
• General knowledge of employment laws and best practices
• Knowledge of Human Resources Information Systems (HRIS), Excel and demonstrated skills in database management and record keeping.

Note

• CV's should be in MS Word format and any applicant who applies more than once for this job post will be disqualified automatically
• Only shortlisted candidates will be contacted after review of applications.
• All communications will be treated in strict confidence.