Inventory Officer (Online Inventory Management - Zoho Inventory or Similar Systems)

Vitalvida Limited provides you with an excellent eCommerce experience as our clients satisfaction matters a lot to us. We have an amazing combination of Products on our various websites that are tailored to meet your needs. Vitalvida is a fast-growing FMCG e-commerce company with a nationwide network of delivery agents. We are focused on delivering high-quality products efficiently, supported by accurate and transparent online inventory management systems. Our goal is to build a professional, accountable, and high-performance team that gets results.

We are recruiting to fill the position below:

Job Title: Inventory Officer (Online Inventory Management - Zoho Inventory or Similar Systems)

Location: Yaba, Lagos (Onsite Office Role - Not Warehouse Work)
Employment Type: Full-time
Industry: FMCG / E-Commerce
Company: Vitalvida

Key Responsibilities

• Manage online inventory processes, including stock receipt, allocation, and transfers to delivery agents across Nigeria via Zoho Inventory (or similar systems).
• Set up and manage virtual warehouses and bins for over 70 delivery agents (DAs) and ensure accurate tracking of their stock.
• Deduct stock in real-time from each Delivery Agent’s inventory immediately after a sale is made, and record this deduction in their group chat for agreement and confirmation from the Delivery Agent.
• Ensure all stock additions and deductions are acknowledged and confirmed by each DA in real-time.
• Track stock movements, stock levels, and ensure real-time data accuracy, preventing stock-outs.
• Provide daily, weekly, and monthly inventory reports to management, including stock balances per DA, movements, and reconciliations.
• Collaborate with logistics and finance teams for reconciliation of stock with payments received.
• Collect weekly time-stamped photos or videos as proof of physical stock held by each Delivery Agent to verify and reconcile with online records.
• Reconcile daily reports from Delivery Agents and update Zoho Inventory accordingly.
• Implement fraud prevention controls, stock monitoring processes, and maintain accurate inventory records across multiple states.
• Ensure continuous availability of stock for delivery agents to prevent stock-outs and missed sales.

Requirements

• Educational background: OND / HND / BSc in any field (Accounting, Business Admin, Logistics, Supply Chain preferred but not mandatory).
• Minimum 3 years of experience in online inventory management, preferably within an FMCG or e-commerce business.
• Hands-on experience with Zoho Inventory is a strong advantage.
• Proficiency with other inventory management software (QuickBooks, Odoo, SAP, Microsoft Dynamics, etc.) is acceptable if you’re ready to quickly adopt Zoho.
• Strong reconciliation and reporting skills, with the ability to manage multiple locations and delivery agents simultaneously.
• Excellent Excel/Google Sheets skills for stock tracking and reporting.
• High attention to detail, strong communication skills, and reliability.
• Ability to work in a fast-paced environment, managing real-time inventory updates and ensuring zero stock-outs.
• Cultural Fit: We are looking for someone who:
  • Takes ownership and accountability of their work
  • Has a strong work ethic and is results-oriented
  • Thrives in a structured, high-performance culture
  • Communicates clearly and professionally
  • Respects processes and is disciplined in execution.

What We Offer

• N150,000 net monthly salary (Net), plus performance bonuses
• Performance bonuses tied to KPIs
• Structured Zoho Inventory training and Standard Operating Procedures (SOPs)
• Career growth opportunities in a high-performance team
• A dynamic and supportive work environment where discipline, accountability, and performance are rewarded.

Important Note (Please read)

• This is NOT a warehouse job.
• You will NOT be physically counting stock in a warehouse.
• This is an online inventory management role, working from our Yaba office, managing stock distribution and reconciliation through our inventory system and direct communication with delivery agents.