Personal Assistant Job at Oriki Group

ORÍKÌ is an agri-beauty farm to skin brand, the first and only personal care manufacturer in Nigeria to operate a fast-growing premium wellness & spa brand in conjunction. We work relentlessly towards our vision of putting Africa on the map in the global skincare & wellness industry, poised to significantly contribute to the personal grooming & wellness market share. ORÍKÌ exists to display that African ingredients and their potent benefits will not just remain local, we stand for international best standards and quality.

ORÍKÌ Group is comprised of a wellness day spa with multiple locations, farm to skin retail products, a wholesale & amenity product line for spa's, hotels, and airlines, a training institute and the ORIKI franchise.

We are recruiting to fill the position below:

Job Position: Personal Assistant
Job Location: Victoria Island, Lagos
Employment Type: Full-time

Job Brief

• The Personal Assistant is to provide personalized secretarial and administrative support to the Executive in a well-organized and timely manner.
• Be responsible for managing the direct reports’ calendar, making travel arrangements, answering phone calls and managing correspondence, scheduling appointments and proactively making decisions on the best course of action to get the job done.
• Research and presentations will be a significant part of work. Occasionally working on a one-to-one basis on a variety of tasks related to the Executive's working life and communication.
• This position requires the ability to anticipate needs, think critically and offer solutions to problems with a very high level of professionalism and confidentiality.
• To fit this role, you should be well-organized, have great time management skills and be able to act as a team player and without guidance.

Key Responsibilities
Administrative and Operational Support:

• Manage internal and external correspondence on behalf of the Executive.
• Prepare facilities for scheduled events and arrange refreshments.
• Perform administrative duties, such as filling forms, preparing correspondence, and maintaining databases.
• Conduct research and provide intelligent summaries and recommendations.
• Draft and edit reports, letters, proposals, and presentations.
• Handle email management, offering timely responses, and ensuring the Executive is properly briefed.
• Provide support for external events, speaking engagements, and interviews.
• Maintain confidentiality and observe best business practices and etiquette.
• Organize and attend the Managing Director's personal events and speaking engagements as needed.

Effective Communication and Liaison:

• Handle requests and queries from internal/external clients.
• Liaise with internal departments, answering calls and making travel arrangements.
• Maintain credibility, trust, and protect confidentiality on issues and concerns addressed to the Executive

Diary and Schedule Management:

• Program day-to-day meetings, calls, and movements.
• Prepare daily, weekly, and monthly diary commitments and reports.
• Schedule appointments, organize meetings, and maintain an events calendar.
• Send reminders and ensure the Executive is well-briefed in advance.

Desirable Skills & Experience

• Bachelor’s degree in Mass communications, public relations or any other related field.
• Have at least 2 years of proven experience as a personal assistant
• Strong written and Oral communication skills
• Must possess great attention to detail and very high organizational skills
• Be a self-starter, able to work independently as well as in a team
• In-depth understanding of Microsoft office suite and Google suite and Canva are critical for this role
• Must be structure-inclined
• Excellent interpersonal skills, emotional intelligence and time management
• Ability to organize a daily workload according to priorities
• Effective research skills and ability to meet up multiple deadlines in good timing
• Positive attitude, ability to take instructions with great attention to details and must be willing to learn
• Hardworking spirit, professional appearance and demeanor with a character of excellence is key
• Ability to thrive in a fast paced & fluid environment and handle variety of confidential information and issues in a sensitive manner

Salary
N250,000 Monthly.

Method of Application 
Interested and qualified candidates should send their Resume to: jointheteam@orikigroup.com using the Job Position as the subject of the email.