Personal Assistant (OMGICNL) Recruitment at Old Mutual Nigeria


Old Mutual Nigeria consists of a Life Assurance and General Insurance business and provides a wide spectrum of insurance solutions tailored to meet unique individual and corporate clients' circumstances.

We are recruiting to fill the position below:

Job Position: Personal Assistant (OMGICNL)
REF: 1342/NIGE/EU/Personal Assistant/Nigeria/130919
Job Location: Nigeria
Contract: Permanent
Category: Insurance

Introduction

  • In general accountable for the PA support to the Managing Director. Accountable for all responsibilities of the secretary and PA as well as the following: The management of one or more staff members, the co-ordination of other PA's deliveries in the Business unit, strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage.

Job Specification

  • Manages queries on behalf of manager and performs delegated tasks.
  • Ensures the managing director is equipped with necessary documentation to proceed with meetings.
  • Manages diaries.
  • Provides department with support in relation to arranging functions - venue bookings and  making travel arrangements when necessary
  • Responsible for office infrastructure e.g. office equipment and ordering of stationery.
  • Maintains confidentiality of information
  • Could be accountable for the management of a budget or significant spending on a budget.
  • Accountable for service delivery through own efforts.
  • Individually accountable for managing own time tasks and output quality, makes increased contributions by broadening individual skills.
  • Collaborates effectively with others to achieve personal results.
  • Accepts and lives the company values.
  • Maintains professional internal and external relationships at management level.
  • Builds and maintains relationships with suppliers and venue coordinators.
  • High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

Key result areas
Administration & Support:

  • Performs secretarial duties for an executive or senior employee.
  • Accountable for completing task of a personal nature on behalf of the senior manager.
  • Manages queries on behalf of manager and performs delegated tasks.
  • Ensures senior is equipped with necessary documentation to proceed with meetings.
  • Manages diaries.
  • Provides department with support in relation to arranging functions, venue bookings, making travel arrangements when necessary
  • Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
  • Maintains confidentiality of information
  • Could be accountable for the management of a budget or significant spending on a budget.

Personal Effectiveness:

  • Accountable for service delivery through own efforts.
  • Individually accountable for managing own time, tasks and output quality for  periods of 1 day to a maximum of 3 months
  • Makes increased contributions by broadening individual skills.
  • Collaborates effectively with others to achieve personal results.
  • Accepts and lives the company values.

Relationship Building:

  • Maintains professional internal and external relationships, at management level.
  • Builds and maintains relationships with suppliers and venue coordinators.
  • High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

Minimum Requirements
Qualifications and Experience:

  • First Degree
  • 3-5 years’ experience in a similar position.
  • Excellent interpersonal skills
  • Strong knowledge of MS Office suite
  • Excellent written communication skills

Competencies:

  • Decision Making
  • Gaining Commitment
  • Initiating Action
  • Ownership
  • Building Relationships
  • Planning & Organizing
  • Technical knowledge.