Personal Assistant to Managing Director Job at TotalEnergies

TotalEnergies is a global multi-energy company producing and supplying energy: oil and biofuels, natural gas and green gas, renewables and electricity. Over 100,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible. As a company with over 500 professions in more than 130 countries, TotalEnergies places sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of populations by offering high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development.

We are recruiting to fill the position below:

Job Position: Personal Assistant to Managing Director

Job Location: Lagos
Type of contract: Regular position
Domain: Secretarial/Administrative Support

Context & Environment

• The Managing Director 's office is sensitive and characterized by high levels of activity.
• Organization and information management skills (i.e. Confidentiality and good analytical sense) are vital to Management.

Activities
Are you a first-degree holder with capability to manage senior management team as a personal assistant to the Managing Director? Do you have the right profile, competencies, and emotional intelligence to coordinate the office of the Managing Director? If you desire to work and learn from top leaders, this might be the best role for you.

• Manages the Managing Director's daily itinerary.
• Keeps accurate schedule of important company activities and events for the Managing Director.
• Maintains an effective and efficient document management system.
• Follow up of designated tasks to ensure progress to desired deadlines.
• Processes purchase orders and expense claims for the Managing Director's office.  
• Prepares letters, speeches, and/or statements where necessary.
• Schedule and prepare necessities for all Executive Committee Meetings.
• Processes incoming and outgoing mail and deals with telephone enquiries as appropriate on behalf of the Managing Director.
• Prepares a weekly report of expatriate personnel arrival and departures.
• Translates documents as needed from French to English and vice-versa.
• Maintains an efficient booking schedule for use of the Boardrooms and Meeting rooms.

Candidate Profile

• BSc. or HND or its equivalent in any discipline.
• Minimum of 2 years of post graduate experience.

Qualities required:

• Reliability and Confidentiality are of paramount importance.
• Candidate must be high on Integrity – the quality of being honest and having strong moral principles.
• Strong Interpersonal skill - Ability to effectively communicate, interact, and work with other individuals and groups.
• Work experience and administrative experience within the company.
• Communication and Excellent presentation - Strong presentation skills, able to explain concepts concisely and accurately.
• Self-Motivated - Ability to drive oneself to take initiative and action to pursue goals and complete tasks.
• Must possess high numerate, language and computer skills.