Resourcing Assistant Job at Action Against Hunger

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position below:

Job Position: Resourcing Assistant
Job Location: Damaturu, Yobe
Job Type: Full Time 
Starting date: ASAP
Direct Line Manager: Resourcing Officer

Objective 1

• Provide support to the Base Resourcing Officer in various aspects of the recruitment process

Tasks and Responsibilities:

• Support base Resourcing Officer in shortlisting received applications as directed
• Support in schedule of interviews and tests and support with logistics on day of the interview
• Check references by email and by phone, ensuring that they meet the stipulated requirements
• Assist the base Resourcing Officer in the collection and filing of documents to create complete recruitment files for all positions
• Support in ensuring that all steps of the recruitment process are followed accordingly at base level.
• Support the resourcing officer in manage the posting, advertising and circulation of vacancies and the screening of received applications at base level.
• Ensure interviews and tests are done in a timely manner and proper documentation submitted and filed.
• Participate in interviews as necessary
• Participate in reviewing written technical test and interview grids for all existing positions
• Support in Sending offer letters and ensure signing of employment contracts and all other employee related letters for all national employees including collection and maintenance of new starter’s documents.

Objective 2

• Recruitment

Tasks and Responsibilities:

• Provide administrative support to Action Against Hunger HR team.
• Support in ensure consistency in the filing system of Base HR Documents.
• Support in the collation, maintenance and provide recruitment reports as agreed with the hiring manager and send to the HR Abuja team.
• Ensuring the effectiveness of AAH recruitment policy and participate in other HR related projects.
• Support in ensuring consistency in the application of the Human Resources policies across Base programmes.

Objective 3

• Other Recruitment

Tasks and Responsibilities:

• Prepare all new staff files and maintain the existing staff files
• Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information.
• Ensure the maintenance of Action Against Hunger recruitment module and all candidates receive timely communication and feedback.
• Work in accordance with agreed timescales to reduce time to hire figures and retain the best candidates.

Internal & External Relationship
Internal:

• Resourcing Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: Support

External:

• Job applicants and inquiries

Reporting Responsibilities:

• Employment Offer Letter and contract Tracker
• Contribution to monthly HR reporting package

Qualifications

• Bachelor's degree in fields related to HR, Administration and Management and minimum of 2 years of experience in similar position

Skills & Experience
Essential:

• Experience working in HR and/or administrative support positions, 2+ years
• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
• Able to maintain confidentiality.
• Capacity for analysis, synthesis and reporting of large amounts of information

Preferred:

• Previous experience working for INGOs an asset, particularly health related INGOs
• Fluency in one or more National/regional languages an asset
• Understanding of national labor law and employment norms/practices

Note: Qualified women are strongly encouraged to apply.