Company Secretary, Enugu

Duties and Responsibilities


  • Liaising with the Chairman to plan meetings
  • Receiving agenda items from committee members
  • Circulating agendas and reports
  • Checking quorum is present at meetings
  • Ensuring elections are in line with stipulated procedures
  • Ensuring organization’s activities are in line with its objects
  • Ensuring charity and company law requirements are met (where relevant, unless there is a separate company secretary)
  • Responding to all committee correspondence
  • filing all committee correspondence received and copies of replies sent
  • keeping a record of any of the organization’s publications (e.g. leaflets or newsletters) and
  • Reporting the activities of the organization and future programmes to members, the press and the public (unless there is an Information or Publicity Officer).
  • Preparing a report of the organization’s activities for the year, for the Annual General Meeting. 
  • Sitting on appraisal, recruitment and disciplinary panels, as required.
  • Taking minutes (unless there is a minutes secretary)
  • Circulating approved minutes
  • Checking that agreed actions are carried out.
  • Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organization.
  • Filing minutes and reports
  • Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organizations.
  • Keeping a record of the organization’s activities
  • Keeping a diary of future activities
  • Acting as custodian of the organization’s governing documents 

Requirements

  • Excellent written and verbal communication skills
  • Integrity and professionalism
  • Proficiency in MS Office
  • Proven work experience as a secretary or administrative assistant
  • Familiarity with office organization and optimization techniques
  • High degree of multi-tasking and time management capability