Executive Assistant Job at Domeo Resources International

Domeo Resources International (DRI) is a prolific organisation which proffers HR and Management Consultancy solutions premised on excellence and innovation. DRI analyses various organisational problems, develops improvement plans, deploys those plans and monitors the plans to ensure improved organisational performance.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Abuja (FCT)
Reports To: Group Managing Director /CEO

Main Function

• The Executive Assistant (EA) to the Group MD/CEO will provide high-level executive, administrative, and strategic support to ensure the effective functioning of the Group CEO’s office.
• The role goes beyond traditional PA duties and requires a trusted partner who can manage priorities, information flow, executive coordination, and internal systems across the Group’s subsidiaries. The EA will act as a gatekeeper, coordinator, and strategic enabler, ensuring the CEO remains focused on leadership, growth, and decision-making.

Role Responsibilities
Executive & Strategic Support:

• Manage the CEO’s calendar, meetings, travel, and daily priorities with precision and discretion.
• Prepare briefing notes, presentations, reports, and talking points for meetings, board sessions, and stakeholder engagements.
• Track executive decisions, action points, and follow-ups to ensure execution across the Group.
• Support strategic initiatives and special projects assigned by the CEO.

Office of the CEO Management:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen calls, emails, and correspondence; prioritize issues requiring CEO attention.
• Coordinate executive communications to ensure clarity, alignment, and professionalism.
• Maintain structure, order, and efficiency within the CEO’s office.

Systems, Process & Workflow Management:

• Design and maintain executive systems for task tracking, reporting, approvals, and follow-ups.
• Establish standardized documentation, templates, and filing systems across the CEO’s office.
• Improve information flow between subsidiaries and Group leadership.
• Ensure deadlines, approvals, and escalations are properly managed.

Stakeholder & Relationship Management:

• Liaise with subsidiary heads, senior management, board members, partners, and regulators on behalf of the CEO.
• Coordinate interdepartmental and inter-subsidiary meetings and communication.
• Manage sensitive relationships with tact, professionalism, and confidentiality.

Confidentiality & Governance:

• Handle highly confidential information with absolute discretion.
• Maintain accurate records of executive correspondence, approvals, and strategic decisions.
• Support governance processes including board documentation, minutes, and resolutions where required.

Meeting & Event Coordination:

• Organize executive and board meetings: agendas, documentation, logistics, minutes, and follow-up.
• Coordinate leadership retreats, strategy sessions, and high-level stakeholder engagements.

Experience / Qualifications

• Bachelor’s degree in Business Administration, Communications, Management, or a related field (MBA or Master’s degree is an added advantage).
• Minimum of 7 years of experience supporting senior executives (MD/CEO level), preferably in a high-level role within a dynamic, fast-paced environment.
• Strong financial, operational, and strategic planning background with a proven track record in similar industries or corporate roles.
• Experience working in a multi-business or group structure is a strong advantage.

Competencies/Skills:

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools.
• Familiarity with financial analysis software, CRM systems, and business intelligence tools.
• Financial Acumen: Deep understanding of financial reports, budgeting, and data analysis to support the Managing Director in strategic decisions.
• Operational Insight: Knowledge of corporate operations, with experience overseeing project timelines and implementing effective process improvements.
• Business Development: Proficient in conducting market research, identifying growth opportunities, and developing business proposals.
• Analytical Skills: Strong ability to analyze complex data, with proficiency in Microsoft Excel, financial modeling, and report creation.
• Project Management: Skilled in project management, with experience in coordinating cross-functional teams to ensure project alignment and efficiency.
• Communication: Excellent verbal and written communication skills, with the ability to represent the Managing Director professionally to internal and external stakeholders.

Behavioural Qualities/Other Competences:

• High level of emotional intelligence in difficult circumstances with dedication to sustain performance, particularly when under pressure
• Problem-solving and decision-making aptitude
• Strong work ethics and reliability.

Method of Application
Interested and qualified candidates should forward their CVs and cover letters to: recruitment@domeoresources.org using "Executive Assistant/Systems PA" as the subject of the emai.

Note: Only shortlisted candidates will be contacted.