Administrative Executive

Duties and Responsibilities:


  • Assume the role as the primary point of contact between the executives and internal/external clients
  • Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
  • Handle requests, feedback, and queries quickly and professionally
  • Arrange executive travel, hotel, and dining arrangements as needed
  • Take dictation and meeting minutes, accurately enter notes and distribute
  • Monitor office supply levels; reorder when appropriate
  • Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
  • Produce professional-quality reports, presentations, and briefs
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Delegate tasks as appropriate to other members of the team

Requirements and Qualifications:

  • Minimum Educational qualification of an OND
  • Experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other secretarial position is an advantage
  • Knowledge of office management systems and procedures
  • Basic bookkeeping and arithmetic skills
  • Proficiency in English
  • Exemplary planning and time management skills
  • Ability to stay calm and on-task in high-stress situations
  • Current in today’s office technology, and computer software including MS Office
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion with personal and confidential information