Administrative Executive

Duties and Responsibilities:

• Assume the role as the primary point of contact between the executives and internal/external clients
• Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
• Handle requests, feedback, and queries quickly and professionally
• Arrange executive travel, hotel, and dining arrangements as needed
• Take dictation and meeting minutes, accurately enter notes and distribute
• Monitor office supply levels; reorder when appropriate
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Produce professional-quality reports, presentations, and briefs
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Delegate tasks as appropriate to other members of the team

Requirements and Qualifications:

• Minimum Educational qualification of an OND
• Experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other secretarial position is an advantage
• Knowledge of office management systems and procedures
• Basic bookkeeping and arithmetic skills
• Proficiency in English
• Exemplary planning and time management skills
• Ability to stay calm and on-task in high-stress situations
• Current in today’s office technology, and computer software including MS Office
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion with personal and confidential information